Purchasing Assistant

Job Description

Duties and Responsibilities :

Purchasing Operations

Source, evaluate, and negotiate with suppliers to obtain the most cost-efficient pricing and quality.

Process purchase requests (PRs) and issue Purchase Orders (POs) in accordance with

company policies and procedures.

Coordinate delivery schedules and follow up on pending orders to ensure timely fulfillment.

Maintain accurate and up-to-date records of purchases, pricing, delivery, and performance

evaluations.

Cost-Saving Initiatives

Continuously seek opportunities for cost reduction and value improvement in procurement activities.

Track and report on savings generated through negotiation, strategic sourcing, and supplier

consolidation.

Support budget preparation through cost analysis of historical purchases and market trends.

Vendor Accreditation and Management

Assist in the development, implementation, and enforcement of vendor accreditation standards.

Assist in background checks, due diligence, and capability assessments of new and existing suppliers.

Assist in creating an Approved Vendor List (AVL) and ensure vendor documentation is complete and

updated.

Assist in monitoring vendor performance based on delivery, quality, pricing, and compliance metrics.

Compliance & Documentation

Ensure all procurement activities adhere to internal controls, company policies, and relevant local regulations.

Assist in internal and external audits by providing necessary procurement documentation and reports.

Collaboration & Support

Coordinate with project teams, warehouse, finance, and R&D departments to align procurement plans with operational needs

Qualifications :

At least 1 year of working experience as a Purchasing Assistant, Purchasing Officer or similar role.

Bachelor’s Degree in Business, Supply Chain Management, or a related field

Good understanding of supply chain procedures.

Can work within deadlines and complete work in a timely manner.

Excellent analytical and problem-solving abilities with a data driven approach to procurement decision-making.

Effective communication and interpersonal skills..

Proactive and results oriented with the ability to thrive in a dynamic environment.

Hands-on experience with purchasing software is a plus.