HR Governance & Controls Specialist

About BHP

At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.

Come and be a part of this success.

About the Role

This role enables strong commercial, financial, and operational control within H2R by owning the end-to-end Billing process and governing Priority Demand and Break-In Work activities. The role ensures that all vendor funded work is fully costed, properly approved, and accurately reflected in purchasing and payment systems. This includes budgeting support, raising purchase requisitions, monitoring conversion to purchase orders, reconciling services with invoices, managing pass through costs, maintaining PEZA compliance, and ensuring that all financial and contractual documents are complete, current, and stored for audit.

The Specialist Contracts & Frameworks support the Strategic Planning team on the Project Change Order process and serves as a backup when required, while remaining primarily accountable for the financial outcomes that result from PCO work. The role acts as the central coordination point for Service Owners, Finance, Procurement, and Vendor Partner to ensure clean execution, timely payment, accurate reporting, and consistent governance of contractual and financial obligations.

The role maintains operational discipline by keeping trackers updated for reporting, strengthening cost transparency, reducing financial and contractual risks, and ensuring that HR Operations delivers planned work in a compliant, efficient, and well governed way.

Key Responsibilities

• Manage the end-to-end billing cycle including PR creation, PO conversion, invoice reconciliation, accruals, pass through costs, and payment coordination.
• Partner with Vendor and Finance to validate monthly accruals and ensure accurate and complete financial reporting.
• Maintain full and accurate financial and contractual documentation for audit readiness, including invoices, approvals, contracts, and related records.
• Apply established procedures for Priority Demand and Break-In Work and ensure that each request is correctly classified, documented, and progressed through the required steps.
• Support the Project Change Order process by coordinating financial follow through, updating purchasing documents, and ensuring billing aligns with approved scope and costing.
• Act as backup to the Specialist Strategic Planning when required to ensure continuity in progressing PCO activities.
• Maintain contract and financial files, monitor contract obligations, and support routine compliance checks and reviews.
• Support budget monitoring activities, including NGO Fee and GPP updates, tracking, and consolidation of budget information.
• Maintain and update trackers and data sources used for reporting, including billing status, accruals, POs, PRs, pass through costs, and contract activity.
• Consolidate financial and operational data to support reporting requirements and provide insights that inform decision making.
• Identify billing or demand related risks, discrepancies, or recurring issues and escalate promptly to relevant stakeholders.
• Coordinate with Finance, Procurement, HR Services Delivery, Service Owners, and Vendor Partner to resolve purchasing, billing, compliance, and documentation issues.
• Ensure adherence to financial, contractual, and operational procedures, including PEZA compliance and Delegation of Authority requirements.
• Recommend improvements to strengthen accuracy, efficiency, governance, and process control within HR Operations.

About You

(For internal candidates only) : Demonstrates strong BOS maturity and knows how to apply the right BOS tools at the right time to support stability, quality, and continuous improvement.

About Our Process

At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and / or reference checks.

If you are already employed directly by BHP, please log in using your BHP email address or apply via our internal jobs portal.

Supporting a Diverse Workforce

The size, stability and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a best-in-class employee share program. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.

At BHP, we know that we are strengthened by diversity. We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that’s more diverse and represents the communities where we work and live. providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and recognise that true diversity includes gender, age, race, disability status, sexual orientation, religion, neurodiversity, education levels, and many more aspects of your identity.

BHP is committed to providing a recruitment process that is fair, equitable and accessible for all. If you have a disability, we know that it may be helpful for us to adjust our process to make it equitable for your individual situation. If you would like to reach out to someone about your situation and our recruitment process, please email us at  .