Marketing Operations Assistant - (ZR_28996_JOB)

Job Description

This is a remote position.

Marketing Operations Assistant – Sports & Fitness Startup | Remote | Part-Time

Role Name :   Marketing Operations Assistant

Schedule :   20h per week , flexible within EST.

Client Timezone :  EST

Client Overview

Join a fast-growing sports and wellness startup that’s redefining how people move, train, and connect. The company blends sport, performance training, and community-driven programming under one roof — from youth sports and fitness programs to events and workshops that inspire stronger minds and healthier lifestyles.

We’re in build mode. That means fast-moving projects, evolving systems, and a founder who’s doing a little bit of everything — from marketing to operations to vendor management. This role is designed to help bring order, clarity, and follow-through to the chaos of growing a company from the ground up.

Job Description

As the   Marketing Operations Assistant , you’ll work directly with the founder to bring ideas to life — helping organize, execute, and systemize the work behind programs, partnerships, and customer experience.

Your sweet spot is that space between creativity and organization : you can take a concept, find the right tools, and make it run smoothly. This isn’t just another marketing role — you’ll help build the foundation for scalable systems and coordinated marketing operations.

Key Responsibilities

Operational & Vendor Support

Manage CRM platforms (HubSpot, Airtable, or similar) — keeping contacts clean, tagging accurate, and workflows humming.

Manage inbox organization, scheduling, and follow-ups with clients, vendors, and partners.

Manage vendor communications and orders for merchandise, signage, and branded materials.

Track delivery timelines, quotes, and invoices.

Maintain organized records for contracts, certificates of insurance (COIs), and inventory.

Handle expense tracking, invoice coordination, and light bookkeeping support.

Maintain key databases, filing systems, and digital workspaces (Google Drive, Notion, etc.).

Help keep projects and deadlines on track through Coda, or similar tools.

Customer & Community Coordination

Manage inbox inquiries from parents, coaches, and community members.

Assist with customer communication, inquiries, and light operational logistics.

Update booking links, forms, and confirmation templates in Square, Xplor Recreation, or Google Forms.

Ensure all inquiries are logged, responded to, and followed up on consistently.

Marketing Operations

Support the execution of marketing campaigns — setting up email automations, formatting newsletters (Flodesk or similar), updating lists, and building simple landing pages.

Maintain organized brand folders, asset libraries, and content archives.

Assist in preparing presentations, sponsorship one-pagers, and partnership proposals.

Draft short-form content (emails, blog posts, captions) aligned with brand tone.

Update basic website content (Squarespace, Webflow, or Wix-level familiarity).

Assist with light graphic design (Canva, Figma, Adobe preferred).

Support with surveys, forms, and UX testing for programs and client feedback loops.

Coordinate brand assets and presentation decks for marketing and partnership materials.

Executional Project Support

Turn high-level founder notes and creative ideas into action plans, timelines, or project briefs.

Support scheduling, follow-ups, and coordination between contractors, designers, and coaches.

Create simple Canva graphics for internal or partner use (not primary content creation).

Help coordinate cross-functional marketing projects (content production, partnerships, events).

Requirements

3+ years of experience in marketing coordination, administrative operations, or business support.

Strong proficiency in Google Workspace, Zapier, and Canva is preferred but not required.

Experience managing client communications, vendor coordination, and digital workflows.

Ability to keep projects moving independently and proactively problem-solve.

Organized yet flexible — comfortable working in a fast-paced startup environment with shifting priorities.

Bonus :   Familiarity with Square, Flodesk, or Webflow.

Why Join This Team?

Work directly with the founder and have real impact on business growth.

Flexible remote work arrangement with potential for role expansion.

Be part of building something innovative in the sports and wellness space.

Gain experience across marketing, operations, and business development.

Access to modern tools and platforms with room for process improvement.

Long-term growth opportunity as the business scales and evolves.

Independent Contractor Perks :

• Permanent work-from-home
• Immediate hiring
• Steady freelance job

ZR_28996_JOB

Requirements

Key Responsibilities Operational & Vendor Support Manage vendor communications and orders for merchandise, signage, and branded materials. Track delivery timelines, quotes, and invoices. Maintain organized records for contracts, certificates of insurance (COIs), and inventory. Customer & Community Coordination Manage inbox inquiries from parents, coaches, and community members. Update booking links, forms, and confirmation templates in Square, Xplor Recreation, or Google Forms. Ensure all inquiries are logged, responded to, and followed up on consistently. Marketing Operations Support the execution of marketing campaigns — setting up email automations, formatting newsletters (Flodesk or similar), updating lists, and building simple landing pages. Maintain organized brand folders, asset libraries, and content archives. Assist in preparing presentations, sponsorship one-pagers, and partnership proposals. Executional Project Support Turn high-level founder notes and creative ideas into action plans, timelines, or project briefs. Support scheduling, follow-ups, and coordination between contractors, designers, and coaches. Create simple Canva graphics for internal or partner use (not primary content creation). Requirements Requirements 3+ years of experience in marketing coordination, administrative operations, or business support. Strong proficiency in Google Workspace, Zapier, and Canva is preferred but not required. Experience managing client communications, vendor coordination, and digital workflows. Ability to keep projects moving independently and proactively problem-solve. Organized yet flexible — comfortable working in a fast-paced startup environment with shifting priorities. Bonus : Familiarity with Square, Flodesk, or Webflow. Why Join This Team? Work directly with the founder and have real impact on business growth. Flexible remote work arrangement with potential for role expansion. Be part of building something innovative in the sports and wellness space. Gain experience across marketing, operations, and business development. Access to modern tools and platforms with room for process improvement. Long-term growth opportunity as the business scales and evolves.