Administrative Assistant (HubSpot CRM)

Job Description

This is a remote position.

Schedule :   Monday – Friday, 9 : 00 AM – 6 : 00 PM EST (includes 1-hour unpaid break)

Client Timezone : Eastern Time (Florida)

Total Weekly Hours : 40 hours

You will be the operational backbone supporting high-level business development during a critical growth phase. This role is central to the company’s US market expansion, ensuring that no lead or opportunity falls through the cracks. You’ll work closely with leadership to organize business development activities, streamline CRM operations, and create scalable systems to support rapid growth.

Responsibilities

Maintain and update HubSpot CRM with client information and interaction data from business development activities

Manage client follow-ups and ensure timely communication across multiple lead sources

Handle scheduling, rescheduling, and confirming appointments for business development meetings

Organize and input information from inbound leads and outbound business development efforts

Create and manage automated workflows within HubSpot to optimize lead nurturing processes

Support internal communication and coordination between UK headquarters and US operations

Assist with administrative tasks related to new business setup and market expansion

Coordinate appointment logistics and internal scheduling to maximize business development efficiency

Requirements

Proven experience with HubSpot CRM (non-negotiable)

Fluent English communication skills with strong professional writing ability

Strong administrative and organizational skills with exceptional attention to detail

Experience creating CRM automation and workflow optimization

Bonus : Customer service experience or background working with luxury / high-end clients

Comfortable with both internal coordination and light external communication

Why Join This Team?

Directly impact the company’s US market expansion and growth trajectory

Work with modern tools and sophisticated CRM systems

Immediate start with a fast-track onboarding process

Opportunity to build scalable systems from the ground up

Support leadership during an exciting business expansion phase

Independent Contractor Perks

HMO coverage (available in eligible locations)

Permanent work-from-home setup

Immediate hiring

ZR_29209_JOB

Requirements

Proven experience with HubSpot CRM (non-negotiable) Fluent English communication skills with strong professional writing ability Strong administrative and organizational skills with exceptional attention to detail Experience creating CRM automation and workflow optimization Bonus : Customer service experience or background working with luxury / high-end clients Comfortable with both internal coordination and light external communication