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Executive Assistant (Startup Operations & Leadership Support)
Hire OverseasCalabarzon, PH6 days ago
Job type
- Quick Apply
Job descriptionManage executive calendars , prioritize meetings, and eliminate scheduling conflicts Coordinate complex travel itineraries for domestic and international engagements Own internal and external communications , draft executive emails, and build presentations Support cross-functional projects , follow up on tasks, and ensure deliverables are met Be a key player in team coordination , including offsite planning and department operations Maintain and organize confidential documents (financials, contracts, hiring records, etc.) Identify bottlenecks, propose solutions, and take initiative to solve issues before they escalate Provide personal executive support when needed (travel, expenses, vendor coordination) 3+ years experience as an Executive Assistant or Chief of Staff in a startup or fast-paced setting Known for getting things done independently without waiting for step-by-step instructions Strong background in project coordination and administrative leadership Excellent written and spoken English communication skills Tech-savvy and experienced with tools like Google Workspace, Asana, Monday.com , Salesforce Confident managing competing priorities and making quick, sound decisions A strategic thinker who also thrives in the details Calm under pressure and comfortable supporting multiple executives Submit updated resume 1-2 minute Loom video introducing yourself and sharing an example of a time you took initiative or made a key decision on behalf of a leader Bonus : Any samples of operations dashboards, event planning docs, or project trackers you've built or managed Initial Application - Submit application with relevant financial services experience Video Introduction - Record a brief video introduction showcasing your executive support approach Practical Assessment - Complete a calendar management and communication challenge Recruitment Interview - Initial screening focusing on financial services experience Executive Interview - Discuss role alignment, discretion, and workflow optimization Client Interview - Final interview covering stakeholder management and team collaboration Background & Reference Check - Professional reference verification and compliance screening Job Offer - Successful candidates receive a formal offer with competitive compensation
Our client is seeking a high-caliber Executive Assistant to support founders and senior leaders in a dynamic startup environment. This is more than just a calendar management role—you’ll serve as a true right hand , helping manage projects, streamline operations, and drive initiatives forward with independence and strategic thinking.
If you’re proactive, decisive, and know how to anticipate the needs of high-performing leaders, this is the role for you.
🎁 Perks & Benefits
- 💵 Paid in USD every 15th & 30th of the month
- 🏖️ Up to 14 days of Paid Time Off per year
- 🇵🇭 Observance of Philippine Regular Holidays (paid)
- 🏡 100% remote – work from anywhere
- 🌍 Collaborate directly with founders and department heads
- 🚀 Take on real operational impact in a fast-moving, high-growth company
🧩 What You’ll Do
✅ Who You Are
📩 How to Apply
Only candidates who submit a Loom video will be moved to the next step of the hiring process.
🧠 This role is ideal for someone who thinks like a founder’s partner, not just their assistant. You don’t just react—you lead, follow through, and make smart calls along the way.
📩 Application Process Overview
Our comprehensive selection process ensures we find the right strategic fit :
We provide feedback at each stage and maintain transparent communication throughout the process.
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Executive Assistant • Calabarzon, PH
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