Sales Secretary - Mandaluyong City

Job Summary : The Sales Secretary is responsible for performing routine administrative functions such as drafting correspondence, organizing and maintaining paper and electronic files, or providing information to callers.

Key Result Areas :

 Answer telephones and give information to callers, take messages, or transfer calls to

appropriate individuals.

 Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.

 Create and enter necessary information for different documentations into the Database.

 Use computers for various applications, such as Database inputs or word processing.

 Operate office equipment, such as fax machines, copiers, or phone systems.

 Set up and manage paper or electronic filing systems, recording information, updating

paperwork, or maintaining documents.

 Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.

 Schedule and confirm appointments for different stakeholders.

 Maintain scheduling and event calendars.

 Compose, type, and distribute mee ng notes, routine correspondence, or reports.

 Complete forms in accordance with company procedures.

 Locate and a ach appropriate files to incoming correspondence requiring replies.

 Conduct searches to find needed information, using such sources as the Internet.

 Open, read, route, and distribute incoming mail or other materials and answer routine letters.

 Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.

 Make copies of correspondence or other printed material.

 Learn to operate new office technologies as they are developed and implemented.

 Arrange conference, mee ng, or travel reservations for office personnel.

Qualifications :

 Academic degree in Business or Office Administra on, or related field

 Open for fresh graduates

 Professional experience in office administra on or secretarial work is an advantage

 Must have good wri en and oral communica on skills

 Fast‐learner with new and different office and computer technologies is an advantage

Experience :

 Secretarial : 1 year (Preferred)

 Office Administra on : 1 year (Preferred)

Language :  English (Required)

Salary Range : Php20,000 - Php23,000