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Operations & Finance Coordinator

MacroVista Inc.San Juan, National Capital Region, PH

1 day ago

Job description

The Operations & Finance Coordinator plays a key role in supporting the company’s operational efficiency and financial accuracy. This position is responsible for managing inventory, preparing bid documents, coordinating procurement activities, and assisting in finance-related tasks such as budgeting, invoicing, and reporting.

Key Responsibilities :

Inventory & Operations

Monitor and manage inventory levels, stock movements, and replenishment schedules.
Coordinate with suppliers and logistics partners for timely delivery and procurement.
Maintain accurate inventory records and generate regular reports, (prepare PRS for Stocks)
Support operational workflows to ensure smooth execution of projects and sales orders.

Bid & Documentation Management

Help in Preparation and organizing bid documents, proposals, and compliance forms.

Ensure timely submission of bids and adherence to client requirements.

Maintain a database of submitted bids and track outcomes.

Finance Support

Assist in preparing invoices, and purchase orders.

Reimbursement Report and reconciliation

Help ensure compliance with internal financial policies and external audit requirements.

Qualifications :

Bachelor’s degree in Business Administration, Finance, Operations Management, or related field.

2+ years of experience in operations, finance, or administrative support.

Proficiency in MS Excel, accounting software, and inventory systems.

Strong organizational and communication skills.

Attention to detail and ability to manage multiple tasks under tight deadlines.

Preferred Skills :

Experience in handling government or corporate bids

Familiarity with procurement processes

Basic understanding of financial reporting and analysis

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Finance Coordinator • San Juan, National Capital Region, PH