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HR Coordinator - AU
HR Coordinator - AUeClerx • Philippines
HR Coordinator - AU

HR Coordinator - AU

eClerx • Philippines
1 day ago
Job description

Recruitment Coordination

  • Support the recruitment process by writing job ads, managing job postings, conducting pre-employment checks, and collating all necessary employment and work eligibility documentation
  • Act as point of contact for candidates throughout the pre-employment check process, providing timely updates and support as necessary
  • Schedule interviews and liaise with hiring managers and candidates to coordinate interview times and locations
  • Maintain accurate candidate register and files and prepare reports on recruitment activities, such as; source effectiveness, candidate feedback etc.
  • Ensure all documentation is stored securely and in compliance with company policies and legal requirements
  • Assist the Recruitment & HR managers with data analysis and reporting related to recruitment metrics and trends
  • Continuously seek ways to improve the efficiency and effectiveness of the recruitment process

Employee Documents & Onboarding

  • Prepare and send out employment agreements, letters of offer and onboarding documents for new employees
  • Generate employee documents as required (i.e. variation letters, salary change letters, acceptance of maternity leave letters etc)
  • Action assigned business processes within Workday in a timely manner
  • Ensure all the appropriate approvals are evident and details aligned before processing any requests for employment agreements and employee documents
  • Monitor all external employee forms, such as; Kiwisaver, IRD & Union to ensure we continue to use the most up-to-date version
  • Maintain and update all employee records, including Job Descriptions using appropriate and consistent naming conventions to ensure accurate filing at all times
  • Conduct onboarding check-in conversations with new starters within the first 0-12 months of tenure
  • Maintain and update new starter spreadsheets and send out onboarding ‘Welcome Boxes’ to all new starters
  • Employee Benefits

  • Manage and coordinate the Company’s Southern Cross programme ○ provide monthly new starters and termination report to Southern Cross ○ ensure employees are aligned to the relevant approved plan ○ maintain up-to-date collateral ○ regularly follow up with Southern Cross to identify any issues connecting or setting up new employees ○ establish a report on statistics to measure the ‘uptake’ of the benefit and membership usage (SX should be able to provide this)
  • Manage and coordinate the Company’s Employee Assistance Program ○ maintain and distribute up-to-date collateral ○ regularly share to all employees via the HR Mailbox or U+ EAP wellbeing tips as received by our Provider
  • Long Service Leave (Anniversary) - Monthly ○ each month, prepare and distribute Long Service Certificates to Line Managers for the month ahead ○ create a monthly sheet for long service payments and submit for approval, once approved forward to payroll for processing ○ coordinate payments dates with payroll and Line Manager to ensure anniversary is recognized prior to payment being processed
  • HR Reporting

  • Update on a as-you-go basis all HR registers / statistical reports, such as; new starters, exits and variations to employment
  • Assist with the collation and preparation of regular HR reports as requested by the HR Manager, or other Senior Managers
  • Exit Interviews

  • Conduct Exit interviews with as many departing employees as possible
  • Escalate any serious concerns raised immediately to the HR Manager
  • Create and maintain a monthly report to identify areas of concern and trends
  • General HR

  • Monitor and manage HR group mailboxes, including acknowledging and responding to standard admin actions / queries and / or escalating where appropriate
  • Assist the Payroll and Recruitment Teams with queries as they arise
  • Provide local assistance and coordination for training activities as required by L&OD Manager, Pacific
  • Provide content for HR Communications, such as; TownHall / ToolBox presentations / meetings
  • Build effective working relationships with all business leaders and the local HR Team to maintain proactive communication to ensure all actions and queries are resolved within agreed timeframes
  • Support the HR Manager with investigations or reviews into employee data as required
  • Projects (Adhoc)

  • Support the HR Transformation & Shared Services Manager with project initiates and activities as required
  • Review Company policies and procedures as required and make recommendations ensuring legal compliance
  • Identify and initiate opportunities to promote employee engagement and / or community focused activities across NZ and Fiji, taking into consideration the remoteness of the majority of our workforce
  • Create a job alert for this search

    HR Coordinator AU • Philippines

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