Employer : An MSP company located in Las Vegas, Nevada
Work Set up : Remote
Working Schedule : Pacific Standard Time
Salary : Php 55,000 - Php 66,000
Benefits :
- 13th Month Pay
- HMO & Govt. Contribution Allowance on top of the salary (After a 90-day probationary period)
- Personal Time Off (After a 90-day probationary period)
Position Overview
We are seeking a detail-oriented Procurement Specialist to own our complete procurement lifecycle and drive operational excellence in equipment sourcing and vendor management. This role eliminates procurement-related project delays while achieving significant cost savings through professional vendor relationship management.
Why This Role Matters : You'll be the procurement expert ensuring our technical teams have everything they need to deliver exceptional client service, while optimizing costs and eliminating delays that impact project timelines. This is a foundational role in our lean operations model supporting growth to 20 employees.
Key Responsibilities :
Complete Procurement Lifecycle Management
Vendor Relationship Management : Build and maintain strategic relationships with IT equipment and software vendorsPurchase Order Processing : Handle all equipment ordering with accuracy and timeline coordinationCost Optimization : Negotiate pricing, terms, and contracts to achieve 10-15% cost reduction targetInventory Coordination : Track orders, delivery schedules, and equipment deployment timelinesQuality Control : Ensure all equipment meets specifications and arrives on scheduleProject Equipment Coordination
Timeline Integration : Coordinate equipment delivery with Service Delivery Manager and project schedulesSite Logistics : Manage delivery scheduling and coordination for client site installationsTechnical Specifications : Work with technical team to ensure equipment meets project requirementsEmergency Sourcing : Handle urgent equipment needs and expedited delivery requirementsInstallation Support : Coordinate equipment availability with field technician schedulesFinancial Management & Reporting
Project Cost Coordination : Work with Service Delivery Manager on project budget tracking and cost managementFinance Interface : Coordinate billing information, invoice details, and procurement costs for accurate client billingBudget Tracking : Monitor procurement spending against project budgets and provide cost analysis to project managersWarranty Management : Track warranties, service agreements, and vendor support terms for asset managementPerformance Metrics : Report on vendor performance, cost savings achievement, and delivery accuracy to Service Delivery ManagerReturn Processing : Handle equipment returns, replacements, and warranty claims with proper financial documentationCost Analysis : Identify trends and opportunities for further cost optimization and report to managementRequired Qualifications :
Essential Experience
Procurement Background : 2+ years in procurement, purchasing, or supply chain managementIT Equipment Knowledge : Understanding of servers, networking equipment, workstations, and software licensingVendor Management : Experience building relationships with suppliers and negotiating termsProject Coordination : Ability to coordinate deliveries with project timelines and requirementsDetail Orientation : Strong attention to accuracy in orders, specifications, and documentationTechnical Competencies
IT Hardware Familiarity : Basic understanding of business technology equipment and specificationsSoftware Licensing : Knowledge of Microsoft, security, and business application licensing modelsProcurement Systems : Experience with purchasing software, vendor portals, and order managementMicrosoft Office : Proficient in Excel for tracking, reporting, and analysisCommunication Tools : Comfortable with email, chat, and video conferencing for vendor coordinationProfessional Skills
Negotiation : Ability to negotiate pricing, terms, and delivery schedules with vendorsProblem Solving : Analytical approach to sourcing challenges and logistics coordinationCommunication : Professional written and verbal communication for vendor and internal coordinationOrganization : Strong organizational skills for managing multiple orders and vendor relationshipsTime Management : Ability to prioritize urgent needs while maintaining ongoing procurement activitiesKey Vendor Relationships
You'll be working primarily with :
Hardware Vendors : Lenovo, HP, Dell, Cisco for servers, workstations, and networking equipmentSoftware Providers : Microsoft, security vendors, and business application providersSpecialty Equipment : UPS systems, security hardware, and specialized technology equipmentLocal Partners : Regional distributors and logistics providers for efficient deliverySupport Vendors : Extended warranty providers and technical support servicesPreferred Qualifications
Experience in IT services, MSP, or technology consulting environmentBackground with Lenovo, Cisco, Microsoft, and other major IT vendor relationshipsFamiliarity with logistics and supply chain managementExperience with international procurement and delivery coordinationCertification in procurement or supply chain management