eCommerce Admin Assistant

Job Description

This is a remote position.

An amazing opportunity to work with a dynamic Australian Company as an experienced, vibrant, and highly motivated eCommerce Admin Assistant.

Reporting to the Director and working with direction from the team you will be a self-starting, highly organised, and experienced Virtual Assistant.

Candidates must have an incredible eye for detail and be efficient with data entry – you will have an eye for detail and understand the importance of quality assurance within your role.

Administration & Support

You will be responsible for the following :

• Serve as the central point of contact for communications to the Managing Partner
• CRM management, data entry, sales pipeline management
• Manage multiple calendars, emails, calls, and meetings
• Client concierge and telephone point of service
• Collection of databases on the website
• Updating File notes
• Proposal and Document preparation from templates
• Process and prepare financial and business forms
• Assist in creating financial reports on a regular basis
• Encode and update matter details in the client’s file management system
• Draft various legal and compliance documents using client templates
• Draft various emails and letters using client templates
• Update terms and conditions of contracts
• Other General administrative duties
• Basic bookkeeping

Requirements

Work Environment & Expectations

While this is a work-from-home position, it is important to note that this is a full-time role—not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.

✅   This role requires :

⏱ Payroll is processed bi-monthly.

We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you.

Benefits

1. Monthly Salary : Php35,000

2. Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month

3. You will be paid extra for overtime and Philippines public holidays

4. Probation : 6 months and after Probation

5. HMO Offered after 6-month probation

6. 13th Month Pay after 30 days

7. Annual Salary Review

8. Laptop provided after 30 days

9. Permanent work-from-home role. You will have to use your own internet.

10. SHIFT TIMES : 5AM to 2PM Philippine time, Monday to Friday

Requirements

Degree qualified (+) Minimum of 2 years of experience Excellent communication skills, both verbal and written Proactive, results-driven, and efficient Highly organised and process-oriented Experience in data entry, document creation, and general admin within a related industry (+) Microsoft Office (Word, Excel, and PowerPoint) Experience in using various software including : CRM, softphone, Avaya, HubSpot Strong task and time management skills Excellent customer service skills Great attention to detail Work Environment & Expectations While this is a work-from-home position, it is important to note that this is a full-time role—not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment. ✅ This role requires :