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Compliance Officer (Makati)

Compliance Officer (Makati)

PowerSource Group of CompaniesMakati, National Capital Region, PH
30+ days ago
Job description

Duties and Responsibilities

Compliance and Risk Mitigation for Assigned Business Unit / Department

  • Assists in maintaining compliance records and documentation
  • Supports the coordination of compliance training programs.
  • Assists in gathering information for risk assessments.
  • Helps track and monitor compliance-related activities.
  • Supports the implementation of corrective actions.

Contract Management for Assigned Business Unit / Department

  • Assists in contract administration, including filing, tracking, and organizing contract documents.
  • Supports the contract review process by preparing summaries and highlighting key provisions.
  • Assists in managing contract databases and tracking deadlines.
  • Supports communication with internal and external stakeholders regarding contract status.

    • Documentation and Records Management for Assigned Business Unit / Department

  • Collaborating with the Records Team and Records Specialists in assigned business units / departments to maintain and organize physical and electronic records, ensuring their accessibility and integrity.
  • Ensuring that assigned business units / departments adhere to established records management policies and procedures.
  • Providing support to designated Records Specialists in assigned business units / departments for document retrieval and distribution as needed.
  • Overseeing the digitization and archiving of records within assigned business units / departments

    • Data Privacy Implementation

  • Assists in the development, implementation, and maintenance of data privacy policies, procedures, and guidelines for assigned Business Unit / Department. This may include drafting documentation, updating existing materials, and ensuring they are readily accessible.
  • Coordinate with HR in the development and delivery of data privacy training programs for employees, contractors, and other relevant stakeholders of the assigned Business Unit / Department. This may involve creating training materials, scheduling sessions, and tracking completion rates.
  • Assists in monitoring compliance with data privacy regulations and internal policies. This may involve conducting audits, reviews, and assessments to identify potential gaps and areas for improvement.
  • Supports the handling of data subject requests, such as access, rectification, erasure, and portability requests, in a timely and compliant manner. This includes verifying identities, collecting information, and communicating with data subjects.
  • Assists in conducting Privacy Impact Assessments (PIAs) for new projects, systems, and initiatives in the assigned Business Unit / Department to identify and mitigate potential privacy risks. This may involve gathering information, analyzing data flows, and documenting findings.
  • Supports the data breach response process for assigned Business Unit / Department, including assisting with investigations, notifications, and remediation efforts. This may involve documenting incidents, communicating with relevant authorities, and implementing corrective actions.
  • Assists in the privacy due diligence of third-party vendors and ensures that contracts include appropriate data privacy provisions.
  • Stays up-to-date on data privacy laws, regulations, and best practices. Monitors regulatory developments and industry trends to identify potential impacts on the organization.
  • Collaborates with various departments, including IT, Legal, HR, and Marketing, to ensure data privacy is integrated into all aspects of the business.
  • Performs other duties as assigned by the Data Privacy Officer or supervisor.

    • Billing and Collection

  • Ensure that the assigned Business Unit / Department submit all required documents for preparing and distributing invoices, processing of payments and reconciliation of accounts by the Billings and Collection Team are submitted.
  • Remind the assigned Business Unit / Department to follow on overdue accounts.
  • Helps the assigned Business Unit / Department maintain accurate records of billing and collection activities.

    • General Administrative Support

  • Provides general administrative support to the CDCRB department, including scheduling meetings, preparing reports, and managing correspondence.
  • Coordinates logistics for departmental events and training sessions.
  • Manages office supplies and equipment.
  • Performs other duties as assigned by the Department Head / Deputy Head / Team Leader.

    • Qualifications :

  • Bachelor's Degree in Public Administration, Business Administration, Legal Management, or related field
  • Strong organizational skills and attention to detail
  • Excellent communication and interpersonal skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to work independently and as part of a team
  • Ability to prioritize tasks and meet deadlines
  • Preferably with 2-3 years of experience in permit processing and regulatory compliance
  • Familiarity with government processes and documentation
  • Willing to be assigned in Makati City
  • Can start ASAP
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    Compliance Officer • Makati, National Capital Region, PH