HR Admin Staff

JOB SUMMARY :

The HR & Administrative Staff provides direct support to the Chief of Staff in carrying out day-to-day tasks, ensuring smooth coordination, communication, and documentation. The role involves handling clerical duties, organizing schedules, and assisting in administrative and operational matters to help the Chief of Staff focus on strategic responsibilities.

KEY RESPONSIBILITIES :

1. Provide administrative and clerical support including scheduling, filing, and correspondence.

2. Attend meetings as required and prepare accurate Minutes of Meeting (MoM), ensuring timely distribution and proper documentation.

3. Assist in monitoring deadlines, follow-ups, and action items assigned during meetings.

4. Liaise with internal teams and external partners as needed.

5. Review and ensure all correspondence and documents comply with company standards, policies, and formats.

6. Organize and maintain both physical and digital filing systems for quick retrieval of records.

7. Handle document control, including scanning, photocopying, archiving, and safekeeping.

8. Track incoming and outgoing communications to ensure proper documentation and timely action.

9. Maintain confidentiality and integrity of office records and sensitive information.

10. Assist in coordinating training schedules, workshops, and seminars for employees.

11. Provide support in day-to-day HR operations.

12. Perform other related tasks as may be assigned by the Chief of Staff & HR Manager.

QUALIFICATIONS :

1. Bachelor’s degree in Business Administration, Office Management, or related field (preferred).

2. At least 1–2 years of administrative or clerical experience.

3. Proficient in MS Office (Word, Excel, PowerPoint) and office equipment.

CORE COMPETENCIES :

1. Strong organizational and multitasking skills.

2. Detail-oriented and highly organized.

3. Strong interpersonal and communication skills.

4. Ability to manage time effectively and work on multiple priorities.

5. Proactive, reliable, and service-oriented.

6. Ability to maintain confidentiality at all times.