We’re seeking a high-capacity, tech-forward Executive Assistant to support Josh Linkner —5x tech entrepreneur, 2x New York Times bestselling author, venture capitalist, and globally sought-after keynote speaker. This isn’t a traditional admin role; it’s a dynamic opportunity for someone who thrives in fast-paced environments, loves to bring structure to complexity, and is excited to be embedded at the center of innovation, entrepreneurship, and thought leadership. This full-time role blends high-level executive support with project execution, systems thinking, and direct exposure to the inner workings of venture capital, public speaking, content creation, and high-growth business building.
1. Executive Support & Calendar Architecture (60%)
- Own and optimize a fast-moving, ever-changing calendar—balancing speaking engagements, board meetings, venture-related work, and media opportunities.
- Book and manage complex travel, across time zones, with precision and proactive thinking.
- Field inbound communications, prioritize what matters, and ensure nothing slips through the cracks.
- Draft correspondence, prepare briefing materials, and support day-to-day execution at the highest level.
2. Project Execution & Systems Thinking (15%)
Lead and support business and personal special projects from start to finish—bringing structure, follow-through, and calm to the chaos.Build and maintain streamlined workflows, leveraging tech and tools.Proactively identify opportunities to increase efficiency and give time back to the executive.3. Strategic Support & Executive Leverage (15%)
Provide behind-the-scenes support for high-level meetings, including board meetings, investor discussions, keynote prep, and venture-related engagements.Track follow-ups, action items, and deliverables that arise from strategic conversations—and ensure they’re executed with excellence.Help translate ideas into structured plans and next steps, enabling faster decisions and greater momentum across ventures.Act as an extension of Josh in managing critical priorities and building capacity for high-impact work.4. Administrative Operations (10%)
Help manage office systems, digital filing, and administrative workflows.Support HR and finance processes (vendor coordination, expense reports, onboarding).Coordinate logistics for events, team meetings, and offsitesYou Might Be a Fit If You...
Are extremely detail-oriented and excellent at precision follow-through.Are a natural systems thinker who can break down complexity into elegant execution.Love the blend of big picture + precision—you can spot a typo and organize a board meeting in the same day.Are curious, tech-savvy, and deeply comfortable with modern productivity tools and automation—including using AI to increase efficiency, unlock capacity, and generate net-new ideas.Are hungry to learn, humble in your approach, and motivated by growth.Have a no-task-too-small attitude and thrive in high-energy, fast-moving environmentsRequirements
2–5 years of experience in executive support, operations, or chief-of-staff-like roles.Strong capability in modern productivity and communication tools (Google Workspace, HubSpot, Slack, etc.).Excellent verbal and written communication, discretion, and time management.Proven ability to handle ambiguity and juggle competing priorities with grace.Bonus points for experience in startups, venture capital, media, or fast-paced environments.Job type : Fulltime
Shift Schedule : Monday to Friday 7 : 00am to 3 : 00pm PST
