Receptionist/ Administrative Assistant

General Role

• Answering the phone, directing queries to the relevant person, taking messages
• Manage email inboxes
• Diary management
• Update and maintain directory
• Keep e-filing in order
• Process post
• Issuing client invoices / receipts
• Keep reception area and meeting room in order
• Assist other staff

Main Job Tasks and Responsibilities

• Answer telephone, screen and direct calls
• Take and relay messages
• Schedule meetings and send meeting confirmations
• Receive, scan, save and distribute post
• Opening new files
• Managing AML (anti money laundering) on client files
• Data entry on case management system
• Manage e-meetings (via Zoom) and greet clients for any onsite meetings
• Support professionals during any onsite meetings (refreshments, scanning etc)
• Manage office stationery orders
• Ad hoc tasks where required

Key Competencies

• Verbal and written communication skills
• Organising and planning
• Attention to detail
• Initiative and reliability
• Stress tolerance
• Typing
• Excel

Skills :

Word Powerpoint Excel