Construction Loan Administrator Draw Coordinator

This is a remote position.

About the Role

We are seeking a highly organized and detail-oriented Construction Loan Administrator / Draw Coordinator to manage construction loan draws disbursement compliance and lender coordination. This role is critical to ensuring loan proceeds are released on time by maintaining strict adherence to fund control and lender requirements.

The ideal candidate understands construction accounting workflows draw packages lien releases and documentation requirements and is comfortable coordinating between contractors subcontractors fund control companies and lenders.

Key Responsibilities

Construction Loan Draw & Disbursement Management

Prepare and manage monthly Applications for Payment (AIA G-702 / 703 or equivalent)

Collect review and organize all required backup documentation for each draw

Ensure compliance with fund control and lender disbursement procedures

Track approved budgets reallocations and lender-authorized changes

Documentation & Compliance

Collect and submit subcontractor contracts and scopes of work

Review invoices and payment registers

Manage conditional and unconditional lien releases

Organize executed vouchers and signature pages

Reconcile prior disbursements with proof of fund usage

Maintain accurate digital loan and project files

Coordination & Communication

Act as primary liaison between borrower general contractor subcontractors fund control companies and lenders

Coordinate job-site inspections

Respond to fund control requests

Proactively follow up on missing documentation to prevent funding delays

Tracking & Reporting

Track draw status funding timelines escrow balances and remaining budgets

Monitor inactivity and flag risks that may delay or suspend funding

Provide regular status updates on draw submissions approvals and disbursements

Requirements

Proven experience with construction loans draw administration or fund control

Strong understanding of construction loan disbursement workflows

Knowledge of lien releases and compliance requirements

Experience with budget tracking and job costing

High attention to detail and strong organizational skills

Ability to manage multiple projects and deadlines

Strong written English and professional communication skills

Comfortable enforcing documentation and compliance requirements

Preferred Qualifications

Experience working with fund control companies (e.g. HFC or similar)

Familiarity with AIA billing forms (G-702 / G-703)

Background in construction accounting or project administration

Experience supporting U.S.-based construction or development projects

Benefits

Fully remote contract-based role

Part-time schedule starting at 4 hours per day

U.S. business hours (PST alignment)

Opportunity to work with U.S.-based construction and development projects

Long-term potential based on performance

Required Skills :

Requirements Proven experience as a Virtual Assistant Customer Support Specialist or Project Coordinator Strong written and verbal English communication skills Comfortable making and receiving client calls Excellent organizational skills and attention to detail Tech-savvy and adaptable; able to learn new tools quickly Familiarity with Monday CRM or similar project management tools (preferred) Previous experience with US-based clients (preferred)

Key Skills

Abinitio,Cobol,Environmental Consultancy,Facility Management,Insulation,Asic

Employment Type : Full Time

Experience : years

Vacancy : 1