We are seeking candidates candidates only from Latin America, South Africa, or the Philippines. You MUST be a resident of the country you are applying.
Position : Flight Operations Coordinator
Working Schedule : All hours are in the PST time zone.
- Monday - Off
- Tuesday 2PM - 8PM
- Wednesday - Off
- Thursday 2PM - 8PM
- Friday 2PM - 8PM
- Saturday 10AM - 8PM
- Sunday 6AM - 6PM
About Us
We are a private aviation marketplace that makes empty leg private jet flights easy to find and simple to book. We help charter operators fill unused aircraft capacity and provide travelers with faster, more flexible ways to fly private. Our platform supports thousands of flight searches and bookings through a growing global operator network.
Role Overview
The Flight Operations Coordinator manages the operational side of booked flights to ensure every trip runs smoothly from confirmation to wheels-up. This role exists to make sure nothing breaks once a flight is booked and requires strong attention to detail, execution focus, and ownership of end-to-end processes.
Key Responsibilities
Own trips from booking through completionCoordinate directly with charter operators to confirm schedules, aircraft, crew, and logisticsMonitor upcoming flights and proactively identify potential issuesHandle schedule changes, delays, and operator updates calmly and clearlyServe as the primary point of contact for clients via email, phone, and SMSCommunicate trip details and updates in a clear, professional mannerEnsure all trip documentation is accurate and completeCoordinate with internal teams on payments, confirmations, and escalationsTrack trip status and maintain accurate internal recordsResolve issues quickly and prevent repeat problemsEnsure every trip is executed efficiently and without errorsQualifications
2+ years in operations, logistics, travel coordination, or client supportStrong attention to detail and follow-throughAbility to manage multiple trips simultaneously without missing detailsExcellent written and verbal communication skillsCalm under pressure and comfortable handling last-minute changesStrong ownership mindset; ability to see processes through end-to-endPreferred / Bonus Experience
Experience in private aviation, charter, or luxury travelFamiliarity with flight operations, scheduling, or FBO coordinationKey Competencies & Attributes
Organized, reliable, and process-orientedCalm and adaptable in a fast-changing environmentComfortable communicating with both internal teams and external operatorsProactive about spotting and resolving issues earlyPride in executing clean, error-free operationsWhy This Role?
If you enjoy coordinating complex logistics, managing details, and ensuring every operation runs smoothly, this role offers the opportunity to take ownership of high-impact flights in a fast-paced aviation environment.