HR Manager

Job Description

This is a remote position.

Schedule : Monday–Friday, 9 : 00 AM – 6 : 00 PM (U.S. Eastern Time).

Position Overview

We are seeking a proactive and highly organized Virtual HR Manager to oversee all human resources operations for a U.S.-based home care organization. This individual will serve as the primary HR point of contact, managing caregiver recruitment, onboarding, credentialing, payroll coordination, benefits administration, and compliance with Pennsylvania Chapter 611 regulations. The ideal candidate will be detail-oriented, compliance-driven, and able to work independently in a remote environment.

Key Responsibilities

HR Leadership & Compliance

Serve as the main HR authority ensuring compliance with state home care regulations and internal policies.

Maintain complete, secure HR and personnel records in accordance with HIPAA and audit requirements.

Manage unemployment benefit claims, including verification of employment, documentation submission, and representation when required.

Prepare and organize documentation for internal audits, licensing inspections, and external agency reviews.

Recruitment & Onboarding

Oversee the full-cycle recruitment process for caregivers and office staff, including posting, screening, interviewing, and selection.

Facilitate onboarding processes such as background checks, employment verification, and credential activation using HR platforms.

Ensure onboarding completion meets staffing timelines and regulatory compliance requirements.

Credentialing & Training Compliance

Track and manage caregiver credentials, including physical exams, TB tests, background checks, CPR certifications, and clearances.

Monitor training completions and expiration dates through assigned training platforms (e.g., Nevvon).

Maintain up-to-date, audit-ready digital employee files.

Payroll & Benefits Administration

Update employee data for new hires, terminations, and pay changes within the payroll system (e.g., ADP Run).

Serve as the main point of contact for payroll-related inquiries, coordinating with finance or administration to resolve discrepancies.

Administer employee health benefits, including enrollments, terminations, and issue resolution with the benefits provider.

Employee Relations & Engagement

Provide HR support via email, chat, or phone regarding policies, attendance, and time-off requests.

Promote employee engagement through recognition initiatives and open communication.

Address and document employee concerns while ensuring compliance with agency policies.

Qualifications

Associate or Bachelor’s degree in Human Resources, Business Administration, Healthcare Administration , or related field (preferred).

2–3 years of HR experience , preferably in home care, healthcare, or service-based organizations.

Familiarity with Pennsylvania Chapter 611 regulations or equivalent healthcare compliance standards.

Hands-on experience with platforms such as Hireology, ADP Run, Nevvon, Google Workspace, and JumpCloud .

Strong attention to detail, organization, and ability to manage multiple HR functions independently.

Excellent written and verbal communication skills.

Experience handling unemployment claims and employee health benefits is a plus.

Core Competencies

Compliance-Driven : Ensures HR processes consistently meet regulatory and ethical standards.

Autonomous : Capable of managing HR operations and problem-solving with minimal supervision.

Confidential : Handles sensitive employee data with integrity and discretion.

Supportive : Demonstrates empathy and professionalism in interactions with staff and caregivers.

Work Environment

Fully remote, work-from-home position.

Schedule : Monday–Friday, 9 : 00 AM – 6 : 00 PM (U.S. Eastern Time).

May require on-call availability for urgent HR or staffing matters.

Must have a stable internet connection and secure workspace.

Why Join This Role

This role offers an opportunity to play a key part in building a compliant, compassionate, and efficient remote workforce supporting home care clients in the U.S. You’ll have autonomy, flexibility, and the chance to make a real impact within a mission-driven organization dedicated to quality care and employee well-being.