Position : Bookkeeper Virtual Assistant
Working Hours : US Business Hours
Hiring Company : We are a 10 year old remote staffing business with a fully remote team of 100+ employees. We started as a customer service agency, but have leveraged our client experience and technical acumen to become the industry's first AI empowered (human) virtual assistant service.
About the Role :
We are looking for a Bookkeeping Virtual Assistant empowered by AI tools to support financial operations and general business tasks. This role requires a highly organized and detail-oriented professional with a strong background in bookkeeping and accounting.
You’ll be responsible for managing financial records, preparing invoices, reconciling statements, and generating financial reports—while also handling routine administrative support. If you’re experienced in accounting software, tech-savvy, and comfortable using digital tools to streamline workflows, this is an excellent opportunity to join a forward-thinking team.
Key Responsibilities :
Bookkeeping & Accounting (50%)
- Manage and record financial transactions
- Process invoices, receipts, and payments
- Reconcile bank statements and financial records
- Prepare financial reports and summaries
- Assist with tax preparation and compliance (if needed)
- Maintain accurate bookkeeping records in QuickBooks, Xero, or similar software
- Handle accounts payable and receivable
- Compile financial reports and present them to the Finance Director & CEO
- Assist with knowledge base data management
- Compile sales tax returns and submit
- Work with the Finance Director to complete state, local, and corporate payments
General VA Tasks (50%)
Manage emails and correspondenceOrganize and update files, spreadsheets, and databasesAssist with administrative tasks like scheduling and calendar management (Google Calendar, Calendly)Support project management tasks using Asana, Trello, or ClickUpFollow-ups via email, chat, and / or phoneConduct online research and data entry tasksCommunicate with vendors, clients, and team members as neededRequirements
What You Bring to The Table :
At least 1+ years of experience as a Virtual Assistant , with a focus on bookkeeping / accountingMinimum of 2 years of remote work experienceExperience using accounting software such as QuickBooks, Xero, Wave, or FreshBooksProficiency with project management tools like Asana, Trello, or ClickUpFamiliarity with AI tools like ChatGPT, Claude AI, Gemini, Notion AI, or Canva AI ( preferred but not required )Strong general business support skills, including :Administrative assistanceCalendar and schedule managementEmail and inbox handlingDocumentation and reportingExcellent English communication skills (both written and verbal)Strong attention to detail and organizational skillsAbility to handle confidential financial information securelyTech-savvy and comfortable using productivity tools such as Google Workspace, Microsoft Office, and SlackNice-to-Have Skills :
Experience with payroll processingKnowledge of tax regulations and compliance (depending on the country)Ability to analyze financial data and suggest process improvementsTechnical Requirements :
Stable high-speed internet with backupComputer (laptop or desktop) with recommended quad-core CPU 2.5GHz+, RAM 16GB+, and dual monitorHeadset, mic, and webcam for meetingsDedicated and distraction-free workspaceBenefits
What we offer :
Salary rate is up to $6 / hr based on experiencePandemic-proof jobSince you will be working from home, you get to save a lot of time and money.Company & team events - Virtual and OfflineTenure Based BenefitsHMO coverage up to $50 / MonthPaid Time OffsWhat we don't offer :
All government-mandated benefits (SSS, PAGIBIG, PHILHEALTH). Our team pays them voluntarily.Company Equipment - You must already have or buy or upgrade your current one to meet our minimum requirements.Notes :
For the best application experience, we recommend using MS Edge as your browser. This ensures optimal performance and minimizes any potential submission issues.Select any of the locations listed below. We're a fully remote company, so selecting any location from the list doesn't affect your application.Be sure to monitor your email's "Spam / Junk folder" so you do not miss any emails from us.Please provide an active mobile phone # (any Network, must have Viber but not a landline #) so we can contact you via text or call if needed.