Executive Assistant

JOB DETAILS

Job Title : Executive Assistant

Location : Remote

Reports To : TBD

Work Shift / Hours : 9 : 00 AM 5 : 00 PM (ET, CT, or PT time zones; flexibility required)

Job Overview :

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide day-to-day support in managing priorities, streamlining workflows, and ensuring smooth execution of business operations. This role requires exceptional communication skills, strong organizational abilities, and the initiative to take ownership of recurring tasks while maintaining structure and efficiency.

The ideal candidate is resourceful, comfortable working independently, and skilled in creating clarity out of unstructured information. Youll serve as a reliable right handhelping manage projects, communication, and processes to reduce the overall workload of leadership.

Key Responsibilities :

Provide comprehensive administrative and organizational support in daily operations.

Maintain structure and prioritization across multiple ongoing projects.

Use project management tools (ClickUp preferred) to manage and track tasks effectively.

Turn unstructured or incomplete information into actionable steps and deliverables.

Manage and streamline all email communication, ensuring timely responses and proper follow-through.

Represent the executive in meetings when required, ensuring decisions and actions are clearly documented.

Take ownership of recurring and routine tasks to help reduce workload and maintain consistency.

Identify opportunities to automate repetitive tasks using AI tools.

Create, organize, and maintain clear and up-to-date Standard Operating Procedures (SOPs) this is a must-have requirement.

Ensure consistent execution of deliverables with minimal supervision.

Collaborate cross-functionally and ensure alignment across teams and priorities.

Qualifications :

Bachelors degree preferred; strong preference for candidates with backgrounds in engineering, literature, or writing .

Proven experience in executive assistance, operations, or project management roles.

Proficiency with project management tools ClickUp preferred.

Excellent written and verbal communication skills with strong attention to detail.

Strong ability to organize, prioritize, and manage multiple tasks efficiently.

Experience working in e-commerce or familiarity with Shopify is a plus but not required.

Comfortable using AI tools and identifying process automation opportunities.

Self-starter with the ability to work independently in a remote setting.

Strong problem-solving and critical-thinking skills.

Flexibility to adjust working hours as needed to meet business priorities.

About More Staffing

More Staffing is a U.S.-based recruitment agency with one clear goal : to help fellow Filipinos land stable, rewarding jobs with international clients. We connect skilled professionals with global opportunities while ensuring theyre supported every step of the way. Perks include :

No agency fees / salary cuts you get your full salary

Talent Referral Program earn rewards when you refer successful hires

Executive coaching & career support grow with ongoing guidance from a coach

Work directly with international clients (remote) be part of their core team

Be part of a strong Philippine talent pipeline join a community of top professionals building global careers