Executive Assistant

Executive Assistant

Location : Pasay City

Industry : Brokerage and Logistics Company

Employment Type : Full-time

About the Role

The Executive Assistant (EA) provides high-level administrative support to senior executives, ensuring smooth day-to-day operations and enabling leadership to focus on strategic priorities. This role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities

Calendar & Schedule Management

Coordinate meetings, appointments, and travel arrangements

Prioritize and resolve scheduling conflicts proactively

Communication & Correspondence

Draft, proofread, and manage emails, memos, and reports

Serve as a liaison between executives and internal / external stakeholders

Meeting & Event Coordination

Prepare agendas, take minutes, and follow up on action items

Organize company events, board meetings, and off-site engagements

Document & Information Management

Maintain confidential files and records

Prepare presentations and reports for executive review

Project Support

Assist in tracking progress of strategic initiatives

Conduct research and compile data for decision-making

Office & Team Support

Manage expense reports, reimbursements, and procurement

Support onboarding and coordination for executive team members

Qualifications

Bachelor’s degree in Business Administration or related field (preferred)

Proven experience as an Executive Assistant or similar role

Strong proficiency in MS Office and calendar management tools

Excellent written and verbal communication skills

High level of discretion, professionalism, and attention to detail

Ability to anticipate needs and work independently

Compensation and Benefits

Competitive salary package

Opportunities for career growth

Supportive and collaborative work environment

Government Mandated

Dynamic and fast-paced work environment in the logistics and brokerage industry

About Us :

HMD Hermada HR Solutions Corporation is a premier Talent Acquisition firm connecting businesses with top talent across industries. We help companies build high-performing teams while empowering candidates to reach their full potential through the right career opportunities.

HMD Hermada HR Solutions Corporation — Empowering Talent. Enabling Teams. Elevating Businesses. #TheGoldStandard