Subcontracts Administrator

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

The role is part of the Source to Pay Team in Manila. The role is responsible for handling medium to complex Subcontract activities and provide Procurement support to AECOM Project team, and supplier relationship and performance management while driving compliance and delivering strategic value.

Responsibilities & Duties:

• Follow and enforce procurement related policies and procedures.

• Develop understanding of subcontracting terminology.

• Management of subcontracted professional, construction, and general services.

• Processes requisitions and purchase orders for the procurement of goods, services and supplies for customer-related business processes or for general internal use.

• Negotiate favorable terms and develop risk mitigation strategy.

• Manage supplier performance against scope of work.

• Responsible for the acquisition of all parts, equipment, services and supplies according to company standards and specifications at competitive prices.

• Foster relationships internally with stakeholders and externally with suppliers and other groups.

• Present the subcontracting and procurement process to stakeholders in an effective manner.

• Assist the business when projects depart from basic procurement principles.

• Communicate effectively, resolve conflicts, solve problems, and make efficient and effective supply management decisions.

• Perform subcontracting and procurement functions.

• Develop understanding of procurement systems and tools.

• Assist with preparation and solicit Requests for Information (RFI), Requests for Proposal (RFP) and Requests for Quotation (RFQ) for all services and goods.

• Prepare and executes Purchase Orders and Subcontracts.

• Negotiate deviations from company terms and conditions and minimum insurance requirements.

• Maintain subcontract and procurement documentation.

• Contact subcontractors for timely submittal of proposals and clarifications.

Technology:

• Oracle/SAP

• Coupa

• Microsoft 365 Suite

• SharePoint

• Adobe Acrobat

Qualifications

• Bachelor’s degree and +3 years of related experience in engineering, procurement, and/or construction environments in a multi-location project-based industry.

• 3 - 5 years of experience in engineering, procurement, and construction within a multi-location, project-based industry

• Deep understanding of commercial and contracting terms, measures, concepts, principles, and strategies

• Familiarity with Certificates of Insurance and various policy types and limits

• Ability to understand subcontracting and procurement terminology

• Experience in managing tactical and strategic supplier relationships.

• Intermediate computer skills and ability to use procurement systems, proficient in Microsoft Word, Excel, Adobe Acrobat and PowerPoint

Additional Information

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, and service recognition awards.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

ReqID: J10144619

Business Line: Geography OH

Business Group: DCS

Strategic Business Unit: GBS

Career Area: Procurement & Supply Chain

Work Location Model: Hybrid