Strategic Finance Manager

This role will provide strategic financial leadership and will ensure efficient financial management and operations within Oxfam Pilipinas and with the organisations we are in partnership with and accountable to.

Dimensions

• Influencing the financial policies & procedures, and supporting and delivering operational implementation by leading the finance team and being part of the organizational leadership.
• Providing professional advice to the Board and executive leadership on areas of strategic finance and operations
• Ensuring compliance with local laws and statutory audit and financial reporting requirements as well as Oxfam and donors’ policies and procedures
• Developing solutions to diverse and complex problems within organizational policy and Flexibility to anticipate and resolve challenges
• Interpreting and applying operational and specialist information in a variety of formats from a variety of sources
• Strong people management skills within team and strong coordination with outsourced providers

What we are looking for : SKILLS, EXPERIENCE, KNOWLEDGE, ATTRIBUTES AND VALUES :

Essential

Desirable

Key Attributes

Ability to demonstrate collective leadership, program management, sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.

Ability to demonstrate an openness and willingness to learn about the application of gender / gender mainstreaming and diversity for all aspects of development work.

Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Organizational Values :

KEY RESPONSIBILITIES :

1. Ensures that the appropriate, effective, and efficient financial and risk management policies, systems, controls and ways of working are in place, documented, understood, complied with, and regularly reviewed and improved.

a. Proactively monitors and assesses the quality of existing financial controls and introduces new controls / measures, as appropriate, to minimize the risk of fraud, wastage, and leakage.

b. Monitors the implementation and application of the financial controls and compliance with all organizational, legal and statutory reporting requirements, identifies solutions to problems and ensures that they are implemented in a timely, effective, and efficient manner.

2. Responsible for planning, preparation, and execution of annual budgeting and financial monthly, quarterly, and year-end processes and ensuring that submission of annual budget and year-end returns are in line with corporate and regulatory requirements and standards.

3. Manages the organization’s financial activities in line with Oxfam’s policies, donor obligations and procedures, and legal and statutory requirements.

a. Develop financial analysis tools to assist in the management and monitoring of budgets, income, and expenses.

b. Ensure proper cash flow and expenditure management and control and efficient partners grant management.

c. Ensures adherence to donor financial requirements and procedures and timely reporting. Periodically reviews actual vs budget variances, analyses trends, identifies areas of concern and risks, follows up and resolves all budget variance and financial issues with the budget holders, and provides financial management advice about resource utilization and underlying budget forecasts.

d. Reviews and verifies monthly / quarterly account returns and balance sheet reconciliations; ensures appropriate course of action is followed to address significant / extraordinary movements in asset and liability accounts and adjust any outstanding balances.

e. Promptly reviews and verifies donor financial reports ensuring that financial reports correspond to the narrative reports and reconcile with funding data.

f. Reviews and verifies reconciliation of restricted contract balances and ensures that issues arising as a result are addressed and dealt with promptly.

g. Reviews and verifies restricted income debtor balances, and works proactively to clear income debtor’s balances when due.

h. Ensures appropriate and secure record keeping for financial transactions in line with donor, Oxfam, and all statutory requirements.

4. Be actively involved in senior leadership and decision-making groups of the organization and relate with the Board of Trustees and other governance bodies as required.

5. Set up efficient ways and contribute to business development and resource mobilization.

6. Manages the performance of outsourced day-to-day accounting services and the annual tax return filing and other requirements as required by law.

7. Plans, prepares for, and engages statutory, external, and internal audits. Ensures that recommendations of audits, concerning the finance function, are implemented in a timely, effective, and efficient manner, and reports progress on implementation of the recommendations periodically.

8. Co-leads and is a Champion of Anti-Fraud and Corruption efforts.

9. Ensures that the Delegation of Authority, bank mandates and list of account signatories are up-to-date.

10. In relation to Partner Management, together with the program team and other colleagues and in cooperation with the finance team :

a. Ensures that the financial aspects of partnership agreements are accurate and in accordance with the implementing guidelines of donors and Oxfam.

b. Ensures provision of technical finance support / training to partner organizations in the implementation of joint projects.

c. Ensures that partner organizations are aware of and adhere to Oxfam’s accepted financial management standards and practices; ensures that donor regulations and requirements are fully understood and implemented by partner organizations.

d. Leads on the assessment of Finance function at partner organizations as part of the partner selection and due diligence process.

e. Ensures periodic partner financial monitoring visits.

Other

Contract Length : Two-years Fixed Term

Your commitment to Oxfam

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our are recruited to work for us.