Operations Assistant

JOB RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO :

• Provide administrative support to the Director of Operations with duties related to coordinating appointments (including calling and coordinating with US-based companies), managing calendars, attending meetings to provide minutes and follow-up reminders / support, and coordinating communication to keep multiple priorities aligned.
• Manage professional and personal scheduling for the Director of Operations, including agendas, mail, email, calls, travel arrangements, client management, etc.
• Maintain the Director of Operations calendar thoughtfully and purposefully, ensuring meetings contain the appropriate attendees and agenda items, and any changes are made with full consideration of a nationwide / worldwide team spanning multiple time zones.
• Support team leadership with performance reviews and planning documentation.
• Support the onboarding of new leads and clients for recruiting, including managing tracking and reporting.
• Support our Director of Operations with task tracking in Trello, Zoho CRM, time tracking, attendance, daily recaps, and weekly scorecards.
• Set up the onboarding of new team members, including setting up new accounts, creating proper channels in Slack as needed, adding them to Trello (our project management system), etc.
• Mobilize Trello cards for the team monthly and as needed.
• Manage our project management system, including setting up the monthly workflows, overseeing weekly productivity, and reporting on any issues.

ADDITIONAL RESPONSIBILITIES :

Bonus Package

EXPERIENCE AND SKILLS REQUIRED :

TECH REQUIREMENTS :

Job Type : 40 hours / week Full-time (The role will start 20 hours / week for the first 2-3 weeks)

Schedule : 9am-5pm cst Mon - Fri (1pm-5PM CST to start), 11pm -7am PHT Mon - Fri (3am - 7am PHT to start)

Salary Range : P30,000-40,000 full-time monthly, depending on experience.