Accounts Payable (AP) Specialist Freight & Logistics

Job Title : Accounts Payable (AP) Specialist – Freight & Logistics

Department : Finance / Accounting

Reports To : Finance Controller / Accounting Supervisor

Job Summary :

The Accounts Payable (AP) Specialist is responsible for processing, verifying, and reconciling supplier invoices related to airfreight import and export operations. This role ensures accuracy in financial records, correct application of charge codes, and compliance with company accounting procedures. The position requires attention to detail, efficiency, and strong coordination with operations and logistics teams.

Key Responsibilities :

• Review and process supplier invoices accurately and in a timely manner.
• Verify invoice details, including supplier name, date, invoice number, and shipment number.
• Enter invoice information into the accounting system, ensuring correct charge codes, cost amounts, and GST allocations.
• Match invoices with shipment records (master or house bill numbers) using system search functions as needed.
• Validate that total, GST, and final amounts match supplier invoices before posting and closing transactions.
• Apply appropriate charge codes based on the nature of services, including :

o Airfreight Import : Breakbulk Fee, Terminal Handling, Documentation, Cartage, Fuel Surcharge, Cargo Automation.

o Airfreight Export : Airline Transfer, Terminal Fee, Documentation, X-ray Fee, Cartage, Freight, Export Clearance, Health Permit / COO, Dangerous Goods Fee.

o Customs Charges : Clearance, Disbursement Fee, Quarantine, GST, Duty.

Qualifications :

Skills & Competencies :