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Executive Assistant

SnaphuntPhilippines

22 days ago

Job description

The Offer

13th Month Bonus

The Job

Daily CEO Support & Focus Management

Act as the CEO’s primary accountability partner—helping him stay focused and aligned with top priorities

Monitor his attention in real time; redirect gently but firmly when he gets off track (e.g., social media, phone calls, visitors, low-priority tangents)

Lead daily planning check-ins and ensure his calendar reflects strategic goals

Shadow him on Zoom for afternoon calls, take meeting notes, and mobilize follow-ups

Proactively filter tasks, requests, and distractions—so he can focus on what matters most

Calendar, Communication & Project Oversight

Own the CEO’s calendar, inbox, and key communications (internal and external)

Draft and organize executive-level correspondence, agendas, and follow-ups

Coordinate logistics for meetings, events, and travel

Track open loops, ensure nothing slips through the cracks, and create systems where needed

Operational Collaboration

Work closely with our Director of Operations to align CEO activities with team goals

Communicate and collaborate across departments to ensure timely execution of initiatives

Take ownership of special projects from start to finish—ensuring progress and on-time delivery

The Profile

Qualifications

At least 3 years supporting senior executives or founders in high-growth or fast-paced environments

Strong understanding of how to support a visionary leader with ADHD or rapid ideation cycles

Exceptional organization, focus, and follow-through

Excellent written and verbal communication in English

Confident, direct, and professional in managing up while being warm and collaborative

Proficient in Google Workspace, Slack, Zoom, Asana, and related tools

Able to manage 20+ open loops and details without getting overwhelmed

Comfortable making decisions independently while knowing when to escalate

Tech & Setup Requirements

Reliable computer (minimum i5 or equivalent with 8GB RAM)

Stable internet connection (minimum 100 MBPS download speed)

Must have a minimum of 50MBPS back up internet

Comfortable using Time Doctor and standard remote collaboration tools

The Employer

Our client combines powerful brand storytelling with digital marketing and data-driven strategies like AdWords, organic search, and high-performing websites to grow your brand and super-size your business, including Mobile Responsive Websites, Content Marketing, and Marketing Automation

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Executive Assistant • Philippines