Payroll Officer

FILINVEST COMPANY: HOSPITALITY ENTERPRISE RESOURCES CORP.

Position Summary:

The Payroll Officer is responsible for organizing and processing the salaries and wages, based on validated attendance data collected from HRIS, for regular employees. Coordinates the disbursement of pay checks and salary transfers through banks. Ensures that payroll calculation and payroll records comply with local, national statutory and govt mandates including but not limited to Philippine Labor laws.

Scope and Responsibilities:

• Timely salary pay-out according to Company policies, systems and processes.
• Accurate calculation of payroll income and deductions according to Company policies, systems and processes.
• Demonstrate customer service and teamwork by assisting and resolving payroll-related queries and requests according to Company policies, systems and processes.
• Demonstrate business partnership to internal customers.
• Identifies and calculates the payroll charges under the following categories: Salaries and wages; Overtime; Night Differential; Casual Labor; 13th Month; Service Charge & Incentives.
• Identifies the payroll benefit costs under the following categories: Payroll taxes; Sick Leave/Vacation Leave; Retirement; Employee Cafeteria; SSS; Philhealth; Pag-ibig; Insurance.
• Authorize pay slip in HRIS.
• Ensures that regular reporting requirements to external clients such as the Social Security System (SSS), PAG-BIG, Philhealth, the Bureau of Internal Revenue (BIR), and other Government Regulatory Agencies are duly met.
• Collects from HR attendance data registers, leave data register/cards for all departments.
• Reviews terms and payments applicable to the newly hired employee based on attendance data.
• Processes employee advances/loans as calculated.
• Reviews the terms and payments applicable to resigning employees for defining the final pay settlement; identifies incomes and deductions and calculates final pay upon completion of offboarding process including employee clearance.
• Ensures monthly accrual of leaves and recording of availed leave against accrual.
• Ensures that the casual payroll computed by external agencies is approved by Department Head and HR.
• Reviews computation of casual labor payroll which should be aligned with the contract.
• Forwards to SERVICE MANAGER and Controller the casual payroll data for approval of payment processing.
• Forwards to Accounts Payable the duly approved casual payroll.
• Generates reports and analysis to review various labor statistics such as casual wages, headcount, manhours, Full Time Equivalent (FTE).
• Verifies balances due and recoverable (advance, excess leave, city ledger/charges for items not returned/calculation of tips and other payroll benefits).
• Ensures timely remittance and filing to SSS, Philhealth, Pag-Ibig and BIR.
• Ensures timely reconciliation of balance sheet and expense accounts related to payroll and employee benefits.
• Calculates and ensures accuracy of alpha list reporting to BIR.
• Ensures annual releasing BIR 2316 to all employees by end of February.
• Performs other functions and responsibilities which may be assigned by the immediate superior/line manager.

Qualifications:

• BS ACCOUNTANCY/ACCOUNTING MAJOR, BUSINESS COURSE or other related course
• Minimum of 3 years in Payroll/payroll-related work in a med to large company/organization.
• Experience in using HRIS or payroll accounting software.
• Knowledge in using an ERP system (SAP, Oracle) or any accounting system for medium to large-sized company (Net Suite, Navision, Business Central, IFCA)
• Experience with a BPO/shared service organization is preferred.
• Knowledge of local and statutory laws and regulations (BIR, DOLE, local govt, SSS, Philhealth, PAG-IBIG)