We’re looking for an Executive Virtual Assistant (Founder Support) who can provide reliable, round-the-clock support to our CEO.
You’ll handle a mix of administrative, research, and coordination tasks to help keep things running smoothly. This role is ideal for someone organized, proactive, and comfortable working in a fast-paced environment where priorities shift quickly.
If you’re dependable, detail-oriented, and capable of handling requests with little direction, you’ll be a strong fit.
Why You’ll Want to Join
- You will be paid in USD (bi-monthly : every 15th and 30th)
- Up to 14 days of Paid Time Off annually (starting Day 1)
- Observance of Holidays (based on your location)
- 100% remote setup so you can work wherever you feel most productive
- Direct access to executive leadership and meaningful day-to-day impact
- Be part of a global team reshaping how remote hiring gets done
What You’ll Work On
Executive Support
Manage and prioritize scheduling, calls, and meeting coordinationHandle email follow-ups, task tracking, and time-sensitive remindersSupport day-to-day administrative needs with a focus on accuracy and reliabilityRemain available to respond to urgent requests or assist across time zonesResearch & Documentation
Conduct market and company research across multiple industriesGather and organize information into concise reports or summariesSupport data collection for internal projects, recruitment, or partnershipsKeep notes, files, and records organized for easy accessOperations & Coordination
Assist with vendor communication, document management, and online filingHelp coordinate between internal teams and external contactsMaintain confidentiality and professionalism in all interactionsAnticipate needs and find solutions before issues ariseWhat You Bring
3+ years of experience as an Executive Assistant, Virtual Assistant, or Operations CoordinatorHighly responsive and available across flexible hours (24 / 7 support when needed)Excellent organization and time management skillsStrong English communication skills, written and verbalTech-savvy and comfortable learning new tools (Google Workspace, Notion, Slack)Research-oriented mindset and ability to present clear findingsNice to Have
Background in startups or fast-paced work environmentsExperience handling multiple international time zones or remote teamsFamiliarity with CRM tools or workflow automation platformsComfortable managing small operational projects or task lists independentlyHow to Apply
Please include :
Your updated resume highlighting EA or virtual assistant experienceA short Loom video (1–2 minutes) introducing yourself and explaining how you stay organized and handle fast-changing tasksOnly candidates who submit a Loom video will move forward.
If you’re responsive, detail-driven, and ready to support a CEO in a fast-moving global startup, this role offers the opportunity to learn, grow, and be at the center of day-to-day operations.
Application Process Overview
Our comprehensive selection process ensures we find the right fit for both you and our clients :
Initial Application - Submit your application and complete our prequalifying questionsVideo Introduction - Record an video introduction to showcase your communication skills and work experienceRole-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)Recruitment Interview - Initial screening with our talent teamExecutive Interview - Meet with senior leadership to discuss role alignmentClient Interview - Final interview with the client team you'd be supportingBackground & Reference Check - Professional reference verificationJob Offer - Successful candidates receive a formal offer to join the teamEach stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.
