Backoffice Processor (Automotive Parts Administrator)

Department : Operations

Reports To : Operations Lead

Location : Alabang (On-site), Muntinlupa City, Metro Manila, Philippines

About Pinnacle Intelligence :

Pinnacle Intelligence is at the forefront of transforming the automotive retail industry. We provide AI-powered, sustainable, and scalable digital solutions that engage customers, accelerate sales growth, and elevate the auto retail value chain. Our mission is to revolutionize the automotive retail industry through intelligent technology, unlocking dealerships' full potential and setting new standards of efficiency, profitability, and market leadership. We are dedicated to powering the future of auto retail with AI, Data, and Automation, driven by intelligence at every turn.

Position Summary :

The Automotive Parts Administrator at Pinnacle Intelligence plays a crucial support role for our automotive dealership clients, focusing on the efficient and accurate administration of parts operations. This position is responsible for a variety of administrative tasks, including supporting parts ordering, managing inventory records, meticulously documenting parts transactions, and assisting with reconciliation processes. The Automotive Parts Administrator contributes directly to the smooth flow of parts, supporting service efficiency and ultimately contributing to the dealership's profitability through precise and compliant parts management.

Key Responsibilities :

1. Parts Ordering & Procurement Support :

• Assist dealership parts departments with processing, tracking, and expediting parts orders from various suppliers and manufacturers.
• Monitor order statuses, follow up on back-ordered parts, and coordinate delivery schedules to ensure timely parts availability.
• Communicate with suppliers regarding order discrepancies, returns, and credits.

2. Inventory Management Support :

3. Documentation & Record Keeping :

4. Invoicing & Reconciliation Support :

5. Communication & Coordination :

6. Returns & Core Management :

7. Reporting & Analysis Support :

Skills & Qualifications :

Required :

Preferred :

Amenability :

Willing to work full onsite in Alabang, Muntinlupa. Available for a fixed weekday night shift from 8 : 00 PM to 5 : 00 AM (shifting schedule), with weekends off.

Why Join Pinnacle Intelligence?

At Pinnacle Intelligence, we believe in empowering our people to perform at their best. Youll be part of a team that values innovation, collaboration, and continuous growth. We provide competitive compensation, professional development opportunities, and a culture built on respect and excellence.