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Account Payable

Account Payable

CloudEatsTaguig, Metro Manila, Philippines
13 days ago
Job type
  • Quick Apply
Job description

Job Purpose

The job purpose of an Accounts Payable Officer is to manage and oversee the payment of bills and invoices on behalf of a company or organization. It plays a crucial role in maintaining the financial health of an organization by ensuring that all financial obligations to vendors and suppliers are met accurately and in a timely manner. Effective management of accounts payable contributes to the smooth functioning of the business and helps maintain positive relationships with external partners.

Main Duties

Invoice Processing :

  • Receive, review, and process invoices from vendors and suppliers.
  • Ensure that invoices are accurate, complete, and comply with company policies.
  • Verification :
  • Verify the accuracy of invoices by matching them with purchase orders, delivery receipts, or other supporting documentation.
  • Confirm that goods or services were received before processing payments.

Data Entry and Coding :

  • Enter invoice details into the accounting system accurately.
  • Assign appropriate codes to expenses for proper tracking and reporting.
  • Payment Processing :
  • Initiate and process payments to vendors in accordance with payment terms and company policies.

    • Record Keeping :

  • Maintain organized and up-to-date records of all accounts payable transactions.
  • Keep track of payment due
  • Approval Workflow :
  • Ensure that invoices go through the necessary approval processes within the organization before payment is made.

    • Vendor Relations :

  • Communicate with vendors to address inquiries, resolve discrepancies, and negotiate payment terms.
  • Build and maintain positive relationships with vendors to facilitate smooth business transactions.

    • Compliance :

  • Adhere to relevant laws, regulations, and company policies governing accounts payable processes.
  • Stay informed about changes in regulations that may impact payment procedures.

    • Qualifications :

  • Bachelors degree in Accountancy, Finance, or a related field.
  • 2-3 years of experience in Accounts Payable, General Accounting, or Finance operations.
  • Strong knowledge of invoice processing, payment cycles, and reconciliation procedures.
  • Proficiency in accounting systems / ERPs (Netsuite, SAP, or similar) and MS Excel.
  • High attention to detail and accuracy in handling financial data.
  • Strong organizational and time management skills to meet payment deadlines.
  • Ability to analyze discrepancies and resolve vendor or invoice-related issues.
  • Good communication and interpersonal skills to coordinate with internal teams and maintain vendor relationships.
  • Familiarity with compliance requirements, internal controls, and best practices in accounts payable.
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    Payable • Taguig, Metro Manila, Philippines