Virtual Executive Assistant

Working Schedule: Monday – Friday, Eastern Standard Time

Work Arrangement: Fully Remote

Salary Range: $1,100 - $1,200

Employer: An IT Managed Service Provider located in Mount Pleasant, South Carolina.

Role Overview

We are seeking an Executive Assistant to serve as a trusted partner to a senior executive, managing

the day-to-day coordination that keeps work moving efficiently. This role is hands-on and detail-

driven, with a strong emphasis on calendar and inbox management, meeting logistics, and follow-

through on commitments across internal and client-facing priorities. The ideal candidate brings

excellent communication skills, sound judgment, and a proactive approach—anticipating needs,

protecting focus time, and ensuring deadlines and action items do not slip.

Key Responsibilities

• Manage the senior executives calendar, including scheduling focus time, client meetings, internal syncs, and events with excellent timing and context awareness.
• Organize and triage email inbox, draft responses, and ensure timely follow-up on key action items.
• Prepare professional business communications, reports, decks, and internal documents.
• Coordinate meetings with internal teams, clients, vendors, and partners, including logistics and materials preparation.
• Create agendas, capture notes, and track action items for key meetings.
• Track deadlines, deliverables, and project follow-ups across multiple initiatives.
• Maintain CRM hygiene and support pipeline administration as needed.
• Support proposal workflow and sales process administration (scheduling, document assembly, version control, and routing for review).
• Assist with time tracking and billing support (reminders, data collection, and coordination with finance/ops).
• Triage and route incoming client service escalations.
• Serve as a liaison with professionalism and a client-centric mindset.
• Handle confidential information with strict discretion.
• Assist with occasional personal tasks and travel coordination as needed.

Qualifications

• 3+ years experience supporting C-suite or senior executives, ideally in consulting, technology, or a professional services environment.
• Strong written and verbal communication skills, with ability to draft polished, client-ready correspondence and materials.
• Demonstrated expertise in calendar and inbox management, including prioritization, context switching, and proactive follow-through.
• Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint); ability to produce professional decks and documents.
• Experience maintaining CRM hygiene and pipeline administration (e.g., Salesforce, HubSpot, or similar), including tasks, notes, and follow-ups.
• Familiarity with proposal workflows and document coordination (assembly, version control, routing for review/approval).
• Exposure to time tracking and billing support processes in a services environment (timesheets, reminders, coordination with finance/ops).
• Highly organized with strong attention to detail, excellent judgment, and ability to manage confidential information with discretion.

Ideal Traits

• Respond quickly with clarity and judgment.
• Able to anticipate needs before being asked.
• Comfortable in a remote setup with asynchronous communication.
• Client-focused and service-oriented.