Quality Documentation Assistant - Remote

We are Hiring!

Position : Quality Documentation Assistant - Remote

Work Set-up : Permanent WFH

Work Schedule : Night Shift (10pm - 7am Philippine Time)

Benefits : Equipment is provided, Quarterly bonus + HMO for principal and dependent

Job Summary

We are looking for a detail-oriented and proactive Quality Documentation Assistant to support our Purchasing and Quality teams. This role ensures supplier documentation is complete, accurate, and submitted on time—playing a vital part in maintaining compliance, supporting audits, and driving supplier accountability.

If you're organized, persistent, and skilled in turning data into actionable insights, this is a great opportunity to grow your career in a dynamic remote environment.

Key Responsibilities :

Request, track, and follow up on quality documentation from suppliers.

Maintain organized and up-to-date records for each brand.

Coordinate with quality teams to ensure compliance and close documentation gaps.

Support audit preparation by ensuring documentation is complete and accessible.

Prepare monthly progress reports using graphs and real data.

Visualize process improvements and escalate bottlenecks in supplier compliance.

QUALIFICATIONS : Must-Haves :

Strong organizational and time management skills.

Effective communication skills (Spanish and English preferred).

Analytical mindset with strong reporting and data visualization skills.

Proficiency in Microsoft Excel, PowerPoint, and reporting tools (e.g., dashboards, pivot tables).

Proactive, persistent, and detail-oriented.

Soft Skills :

Comfortable working independently in a remote setup.

Able to manage multiple priorities under tight deadlines.

Results-driven with a strong sense of accountability.

Collaborative and able to work cross-functionally across brands.