Business Analyst & Operations Manager (Virtual, AI-Integrated Role) - ZR_29498_JOB

Job Description

This is a remote position.

Hours : 9 : 00 AM – 6 : 00 PM CST (Brooklyn Park, MN) with 1 hour unpaid lunch

Type : Remote

Overview

We are an AI-driven marketing consultancy helping EOS-run companies modernize their marketing, operations, and digital presence.

We’re looking for a highly experienced Virtual Assistant with a strong background in business analysis and project management to serve as the Founder’s operational right hand.

You’ll attend meetings, organize information, manage complex projects, and ensure priorities are executed across multiple business units. This role requires excellent communication, sharp analytical skills, and a proven ability to keep a fast-moving organization aligned and productive.

Key Responsibilities

Project & Operations Management

Manage and track projects across marketing, operations, and client delivery using Basecamp, ClickUp, or similar platforms.

Convert strategic discussions into clear, actionable plans with timelines, deliverables, and owners.

Maintain accountability for tasks, deadlines, and follow-through across internal and client teams.

Build and update SOPs, process maps, and documentation for recurring workflows.

Meeting Management & Communication

Attend all executive and client meetings with the Founder.

Take detailed notes, identify key decisions and action items, and ensure follow-ups are completed.

Professionally represent the Founder and the company in meetings and communications.

Manage daily correspondence, draft responses, and maintain organized communication threads.

Business Analysis & Reporting

Monitor project metrics and prepare weekly summaries on performance, priorities, and risks.

Analyze processes, identify gaps, and recommend operational improvements.

Support financial tracking, including invoices, expenses, and simple forecasting.

Administrative & Systems Support

Manage the Founder’s calendar, ensuring efficient scheduling and time blocking for strategic priorities.

Coordinate with vendors, partners, and clients to keep operations running smoothly.

Maintain and update company dashboards, reports, and internal documentation.

Handle light bookkeeping using QuickBooks and budgeting using YNAB.

Requirements

7+ years of experience as an Executive Assistant, Project Manager, or Business Analyst supporting executives or founders.

Proven track record managing multiple complex projects and workflows independently.

Deep understanding of business operations, systems, and documentation.

PMP certification or equivalent project management training preferred.

Advanced proficiency in Basecamp, ClickUp, Google Workspace, QuickBooks, and YNAB.

Exceptional written and verbal communication skills in English.

Comfortable attending meetings, managing sensitive information, and representing leadership professionally.

Detail-oriented, resourceful, and proactive — able to anticipate needs before they arise.

Ideal Candidate

You’re a seasoned, systems-oriented professional who thrives on clarity, structure, and precision.

You enjoy bringing order to complexity, keeping projects organized, and helping a founder stay focused on high-impact work.

You don’t need daily direction — you’re the kind of person who listens once, builds the system, and keeps it running.

Independent Contractor Perks :

• HMO Coverage for eligible locations
• Permanent work-from-home
• Immediate hiring
• Steady freelance job

ZR_29498_JOB

Requirements

Project & Operations Management Manage and track projects across marketing, operations, and client delivery using Basecamp, ClickUp, or similar platforms. Convert strategic discussions into clear, actionable plans with timelines, deliverables, and owners. Maintain accountability for tasks, deadlines, and follow-through across internal and client teams. Build and update SOPs, process maps, and documentation for recurring workflows. Meeting Management & Communication Attend all executive and client meetings with the Founder. Take detailed notes, identify key decisions and action items, and ensure follow-ups are completed. Professionally represent the Founder and the company in meetings and communications. Manage daily correspondence, draft responses, and maintain organized communication threads. Business Analysis & Reporting Monitor project metrics and prepare weekly summaries on performance, priorities, and risks. Analyze processes, identify gaps, and recommend operational improvements. Support financial tracking, including invoices, expenses, and simple forecasting. Administrative & Systems Support Manage the Founder’s calendar, ensuring efficient scheduling and time blocking for strategic priorities. Coordinate with vendors, partners, and clients to keep operations running smoothly. Maintain and update company dashboards, reports, and internal documentation. Handle light bookkeeping using QuickBooks and budgeting using YNAB. Requirements 7+ years of experience as an Executive Assistant, Project Manager, or Business Analyst supporting executives or founders. Proven track record managing multiple complex projects and workflows independently. Deep understanding of business operations, systems, and documentation. PMP certification or equivalent project management training preferred. Advanced proficiency in Basecamp, ClickUp, Google Workspace, QuickBooks, and YNAB. Exceptional written and verbal communication skills in English. Comfortable attending meetings, managing sensitive information, and representing leadership professionally. Detail-oriented, resourceful, and proactive — able to anticipate needs before they arise.