We’re looking for an Executive Virtual Assistant (Recruiting & Operations) to support scheduling, recruiting, and day-to-day coordination across the company. You’ll help keep hiring and internal operations running smoothly by managing calendars, organizing candidate pipelines, and maintaining systems with accuracy and care.
This role is ideal for someone highly organized, proactive, and comfortable learning new tools quickly. If you enjoy problem-solving and creating order in fast-paced environments, you’ll thrive here.
Why You’ll Want to Join
- You will be paid in USD (bi-monthly : every 15th and 30th)
- Up to 14 days of Paid Time Off annually (starting Day 1)
- Observance of Holidays (based on your location)
- 100% remote setup so you can work wherever you feel most productive
- Work directly with leadership in a fast-moving healthtech startup
- Opportunity to build skills in operations, recruiting, and process management
What You’ll Work On
Scheduling & Coordination
Manage calendars, schedule interviews, and coordinate meetings with internal and external stakeholdersHandle time zone coordination and ensure smooth communication between teamsPrepare agendas, take structured meeting notes, and follow up on next stepsRecruiting Operations
Support the recruiting process by scheduling interviews, maintaining candidate records, and tracking progress in the ATS (Ashby or similar tools)Keep recruiting pipelines and applicant data accurate and up to dateCommunicate with candidates and hiring managers to ensure an efficient and positive experienceAssist with posting jobs, organizing resumes, and monitoring candidate sourcesOperations & Administrative Support
Maintain internal documents, trackers, and reports across teamsHelp refine systems and processes to improve efficiencyLearn and adapt quickly to new tools used across the companyAnticipate operational needs and proactively address potential issuesWhat You Bring
3+ years of experience in administrative, recruiting, or operations supportStrong attention to detail and organizational skillsProactive and resourceful with a problem-solving mindsetExcellent written and verbal communication skillsExperience using tools like Google Workspace, Slack, Notion , and an ATS (Ashby, Lever, Greenhouse, or similar)Able to work independently while maintaining strong follow-through on tasks and prioritiesNice to Have
Experience supporting executives or founders in a startup or fast-growing teamFamiliarity with healthtech or SaaS environmentsAbility to create or improve workflows and documentationInterest in recruiting operations, people ops, or startup systemsHow to Apply
Please include :
Your updated resumeA short 1–2 minute Loom video introducing yourself and describing how you stay organized and manage competing prioritiesOnly complete applications that include both a resume and Loom video will be reviewed.
If you’re detail-oriented, adaptable, and motivated by helping teams stay organized and efficient, this is an opportunity to work closely with leadership in a company redefining how home-health operations run.
Application Process Overview
Our comprehensive selection process ensures we find the right fit for both you and our clients :
Initial Application - Submit your application and complete our prequalifying questionsVideo Introduction - Record an video introduction to showcase your communication skills and work experienceRole-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)Recruitment Interview - Initial screening with our talent teamExecutive Interview - Meet with senior leadership to discuss role alignmentClient Interview - Final interview with the client team you'd be supportingBackground & Reference Check - Professional reference verificationJob Offer - Successful candidates receive a formal offer to join the teamEach stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.
