Our client is seeking a high-caliber Executive Assistant to support founders and senior leaders in a dynamic startup environment. This is more than just a calendar management role—you’ll serve as a true right hand , helping manage projects, streamline operations, and drive initiatives forward with independence and strategic thinking.
If you’re proactive, decisive, and know how to anticipate the needs of high-performing leaders, this is the role for you.
🎁 Perks & Benefits
- 💵 Paid in USD every 15th & 30th of the month
- 🏖️ Up to 14 days of Paid Time Off per year
- 🇵🇭 Observance of Philippine Regular Holidays (paid)
- 🏡 100% remote – work from anywhere
- 🌍 Collaborate directly with founders and department heads
- 🚀 Take on real operational impact in a fast-moving, high-growth company
🧩 What You’ll Do
Manage executive calendars , prioritize meetings, and eliminate scheduling conflictsCoordinate complex travel itineraries for domestic and international engagementsOwn internal and external communications , draft executive emails, and build presentationsSupport cross-functional projects , follow up on tasks, and ensure deliverables are metBe a key player in team coordination , including offsite planning and department operationsMaintain and organize confidential documents (financials, contracts, hiring records, etc.)Identify bottlenecks, propose solutions, and take initiative to solve issues before they escalateProvide personal executive support when needed (travel, expenses, vendor coordination)✅ Who You Are
3+ years experience as an Executive Assistant or Chief of Staff in a startup or fast-paced settingKnown for getting things done independently without waiting for step-by-step instructionsStrong background in project coordination and administrative leadershipExcellent written and spoken English communication skillsTech-savvy and experienced with tools like Google Workspace, Asana, Monday.com , SalesforceConfident managing competing priorities and making quick, sound decisionsA strategic thinker who also thrives in the detailsCalm under pressure and comfortable supporting multiple executives📩 How to Apply
Submit updated resume1-2 minute Loom video introducing yourself and sharing an example of a time you took initiative or made a key decision on behalf of a leaderBonus : Any samples of operations dashboards, event planning docs, or project trackers you've built or managedOnly candidates who submit a Loom video will be moved to the next step of the hiring process.
🧠 This role is ideal for someone who thinks like a founder’s partner, not just their assistant. You don’t just react—you lead, follow through, and make smart calls along the way.
📩 Application Process Overview
Our comprehensive selection process ensures we find the right strategic fit :
Initial Application - Submit application with relevant financial services experienceVideo Introduction - Record a brief video introduction showcasing your executive support approachPractical Assessment - Complete a calendar management and communication challengeRecruitment Interview - Initial screening focusing on financial services experienceExecutive Interview - Discuss role alignment, discretion, and workflow optimizationClient Interview - Final interview covering stakeholder management and team collaborationBackground & Reference Check - Professional reference verification and compliance screeningJob Offer - Successful candidates receive a formal offer with competitive compensationWe provide feedback at each stage and maintain transparent communication throughout the process.
