Purchasing & Warehouse OIC

GENERAL :

Supervise the procurement of a wide variety of goods, equipment, and services by a decentralized purchasing section in support of a specific department(s); responsible for specialized buying functions and undertakes special projects which require extensive knowledge of public procurement theory and practice.

2.0 DUTIES AND RESPONSIBILITIES :

• 1. Supervises, evaluates and directs the procurement activity of professional and technical personnel;
• 2. Writes and evaluates specifications and invitations to bid;
• 3. Prepares purchase orders through a computerized system and places orders for the purchase of goods and services;
• 4. Interviews vendors and evaluates their products and capabilities as suppliers;
• 5. Conducts research, evaluates findings, and makes decisions on procurement matters;
• 6. Resolves inquiries and complaints from the public;
• 7. Reviews bid protests and prepare oral or written recommendations;
• 8. Acts as a liaison between departments and vendors;
• 9. Reviews purchase orders to evaluate overall revisions, price, and past performance of each PO prior to bid or renewal;
• 10. Approves price increases provided for in contracts and makes changes as necessary and appropriate;
• 11. Obtains price quotes from vendors and compares quotes with the specifications and availability of items;
• 12. Organizes, updates and retains product information files and purchase order records;
• 13. Develops and updates policies and procedures for the decentralized contract administration program;

14. Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

3.0 EDUCATION, SKILLS AND EXPERIENCE :

3.1 Education :

 A bachelor's degree in public or business administration, purchasing,

engineering, science, or a related field. Other combinations of experience and education that meet the minimum requirements may be substituted.

3.2 Experience :

 Four years of experience as a buyer involved in the procurement of a variety of supplies, materials, and equipment, including two years of experience in contract administration and contract writing and one year of supervisory experience

3.3 Others :

 Perform a broad range of supervisory responsibilities over others.

 Communicate orally with other employees and the public in face-to-face one-to-one settings or using a telephone.

 Enter data or information into a terminal, PC or other keyboard device to prepare purchase orders.

 Work cooperatively with other employees and the public.

 Make arithmetical computations (multiplication, division, percentage calculations, addition, and subtraction).

 Obtain appropriate commodities in a timely manner.