Legal Assistant / Legal Secretary | AU | Onsite / Hybrid

Job Description

Setup and Location : Onsite / Hybrid, Ortigas   Alabang / Pampanga / Cebu Office

Work Schedule : 09 : 00 AM to 06.00 PM AEST (07 : 00 AM - 04 : 00 PM PH Time)

Employment Type : Full-time

Ready to do work that actually excites you?

We are looking for a highly organized and detail-oriented Legal assistant to join our Wills and Estates team. This role is ideal for someone with a strong background in legal administration tasks. The successful candidate will also work closely with a Senior Legal Assistant and Solicitors in the Wills and Estates practice area, providing administrative assistance to ensure documentation and client matters are managed efficiently and effectively.

What You’ll Do

• Administrative Assistant to Senior Legal Assistant working in Wills & Estate practice area
• Maintain and organize legal files, ensuring compliance with regulatory and internal standards.
• Provide direct administrative support to the Senior Legal Assistant and Solicitors, including calendar management, meeting coordination, taking file notes during conferences between Solicitors and clients
• Track deadlines and ensure timely submission of draft documentation
• Liaise with clients and other Estate stakeholders to confirm information, verify details, follow-up receipt of documentation or responses
• Updating internal management documents
• Preparing internal case management documentation such as trust journal transfers, authority forms, costs disclosures and tax invoices.

Requirements

What You Bring

We’re looking for someone who :

Benefits

Why You’ll Love Working Here

Let’s Talk

If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you.

Requirements

Requirements / Skills Needed : Education : Bachelor’s degree in Legal Studies, Political Science, or related. Paralegal certification preferred. Legal Experience : 3-5 years in a paralegal capacity, preferably with an Australian or common-law firm background. Technical Skills : Solid understanding of legal terminology and procedures; proficiency in MS Office and document management systems. Soft Skills : Excellent English communication, organizational agility, problem-solving approach. PEXA (settlement platform) experience. NSW Property Law Experience desirable. LEAP (legal software file management) experience would be appreciated but not essential. Additional Job Details : Set-up and Location : Onsite- Ortigas, Alabang, Pampanga and Cebu Work Schedule : 8 : 30 AM to 05 : 30 PM AEST (06 : 30 AM - 03 : 30 PM PH Time) Employment Type : Full-time All interviews and other hiring requirements are done virtually or through video calls or emails. Benefits Join Us and Enjoy! HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents) Paid Leaves : Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary) Employee Engagement Activities : Year-End Party, Family Day, Team Building, and more! Why Join Staff Domain? At Staff Domain, we are not just another staffing company—we are rapidly growing and transforming the way businesses leverage global talent. We offer a vibrant and collaborative work culture that thrives on innovation, excellence, and continuous learning. With offices in the Philippines, South Africa, India, and beyond, we are a truly global company that embraces diversity and encourages the sharing of ideas. We take pride in our dynamic and supportive work environment, where you’ll have access to cutting-edge technology and tools to help you excel in your role. As a member of our team, you’ll be part of a high growth organization that invests in its people and offers exceptional opportunities for career advancement. Staff Domain is the perfect place for driven, ambitious individuals who are eager to make an impact in a rapidly expanding industry. Join us as we shape the future of global staffing solutions!