Logistics Administrator

Satellite Office partners with some of the world’s leading brands to build high-performing offshore teams based in the Philippines. Our people work directly with international clients in roles that are meaningful, challenging, and rewarding. Whether you’re in customer service, IT, digital marketing, finance, or creative design, you’ll be empowered to do your best work, and build a career you can be proud of.

At Satellite Office, we’re committed to creating a workplace unlike any other, fostering growth through engaging employee programs, continuous learning and development, team-building experiences, company-wide celebrations, and world-class office spaces.

Why You'll Love Working Here:

🌟 You’re Valued.
You won’t just be a number. You’ll be part of a close-knit, collaborative team where your contributions matter.

🚀 You’ll Grow.
From day one, you’ll have access to learning opportunities, mentoring, and support to help you reach your full potential.

🎉 You’ll Belong.
We’re proud of our vibrant and inclusive culture, filled with team-building events, company-wide celebrations, wellness programs, and more.

🏢 You’ll Work in Style.
Our world-class offices are located in premium business hubs like BGC and Ortigas. Modern, comfortable, and designed to bring out your best.

💼 You’ll Work with Global Brands.
We match you with top international clients where you’ll work directly with their teams and make a real impact.

Whether you’re starting a new chapter or growing in your profession, Satellite Office is where you’ll find more than just a job. You’ll find a career you can be proud of.

Founded in 2019 by four design and retail experts, the company is an online-first furniture company offering a thoughtfully designed, curated collection that’s made for real life. We’re a young company with big plans so we’re looking for talented and driven individuals to grow with us!

The mission of the Logistics Department is to ensure fast, reliable and cost-effective delivery of our products to our customers while ensuring exceptional customer experience from start to finish.

Reporting to the Logistics Manager, the Logistics Administrator is responsible for order entry, inventory tracking, order delivery management, and facilitating returns and exchanges for customers.

You are organized, detail-oriented, love solving problems and are passionate about customers.

DUTIES & RESPONSIBILITIES:

• Release sales orders for shipping once products are available and ready to go.
• Track outgoing shipments using carrier portals or internal tools and update tracking information in order systems or spreadsheets.
• Perform weekly reviews of all open shipments to ensure deliveries are progressing on schedule and aligned with customer ETAs.
• Monitor shipments based on customer ETA (Estimated Time of Arrival) and flag orders that are late, stalled, or missing tracking updates.
• Prepare and organize shipping documents (e.g., packing slips, BOLs, commercial invoices) and upload them to the correct folders for warehouse and carrier access.
• Assist in reviewing and approving carrier invoices in line with our agreed upon contracts.
• Assist with any other tasks as they arise
  
  

QUALIFICATIONS & REQUIREMENTS:

• Excellent written and verbal communication skills in English
• Highly organized with the ability to prioritize tasks with great attention to detail
• Strong computer skills including Microsoft Excel, Outlook and Word
• Team player with an upbeat and helpful attitude
• Enjoys working in a fast-paced and dynamic environment
• High school diploma required, College or University degree in Business or Supply Chain an asset
• Prior experience in a Logistics support role an asset
• Previous experience working with an ERP system an asset