Senior Admin Analyst Lead Executive Assistant

Description

Join our dynamic team as aSenior Admin Analyst - Lead Executive Assistant where you will play a pivotal role in supporting key senior executives to drive business results & ensure seamless operations within the organization. This position offers a unique opportunity to work in a fast-paced environment providing comprehensive administrative support to our Global Banking business which serves a diverse clientele ranging from corporations to not-for-profit entities.

As aSenior Admin Analyst - Lead Executive Assistan t in Business Support Management you are expected to be a strong partner to the executives and team / s you will support as well as to the broader admin group. You must be flexible proactive efficient and a highly resourceful team player. You should possess strong administrative and organizational skills along with the ability to maintain a realistic balance among multiple priorities. Exercising sound judgment in diverse situations and ensuring confidentiality are essential for your role.

Job responsibilities :

• Provide Administrative Support : Priority alignment with high touch Managing Directors (MDs) and Executive Directors (EDs) either as the Primary or Alternate Admin Support act as plug & play backups or interim support during extended leaves or resignations of critical admins
• Manage Calendar : Efficiently manage and coordinate active calendars for multiple executives ensuring optimal scheduling and prioritization of meetings and appointments
• Schedule Meeting : Effectively manage internal related activities such as meetings and communications with a high degree of professionalism accuracy and confidentiality
• Communicate Effectively : Exhibit effective communication by clearly articulating ideas in conversations and crafting concise well-structured emails that convey information accurately and professionally.
• Coordinate Travel : Arrange and manage intricate domestic and international travels ensuring seamless logistics and adherence to company policies
• Manage Expenses : Process invoices and expense claims ensuring compliance to the firms guidelines.
• Plan Events : Organize and coordinate internal and external events including meetings conferences and team-building activities.
• Prepare Documents : Prepare high-quality reports presentations and internal communications utilizing advanced Microsoft Office skills (PowerPoint Excel)
• Support Projects : Assist with various projects and initiatives contributing to the organizations operational efficiency and strategic goals support the Business Support Associates on team requirements (attendance tracking status reporting etc.)
• Builds Relationships : Foster strong relationships with key partners including local and regional administrative assistants to create a collaborative and supportive work environment
• Serve as Subject Matter Experts in areas such as Travel & Expense Sales Enablement MS Tools and Large Language Model. Act as a buddy or mentor for new hires facilitate the new hire admin training program (act as trainers plan the training schedules and manage coordination)

Required qualifications capabilities and skills :

Preferred qualifications capabilities and skills :

Required Experience :

Senior IC

Key Skills

Business,Clerical,Account Payable,Administrative Skills,Time Management,Data Entry,office supplies,Accounting,Project Management,Administration Office,Management skills,Account Receivable,Administrative Operations,Problem Solving Skills,Statistics

Employment Type : Full-Time

Department / Functional Area : Administration

Experience : years

Vacancy : 1