Personal and Admin Assistant

Job Description

This is a remote position.

Job Highlights

Contract : Independent Contractor

Schedule : 20 hours per week, Sunday to Thursday, flexible between 5AM to 5PM

Client Timezone :  Auckland, NZ time

Overview

We are seeking a proactive, highly organized, and detail-oriented Personal and Admin Assistant to support a client based in Auckland, New Zealand. This role involves a combination of personal assistance, administrative coordination, and light bookkeeping. The ideal candidate is tech-savvy, comfortable managing multiple priorities, and experienced with digital tools used in modern business operations.

Key Responsibilities

• Manage and organize emails, ensuring timely follow-ups and clear communication.
• Schedule and coordinate appointments, meetings, and service bookings.
• Handle light accounting and bookkeeping tasks with accuracy and discretion.
• Manage the client’s calendar — setting reminders and ensuring all schedules are up to date.
• Assist with occasional business-related tasks and online errands.
• Maintain and organize personal and business documents while upholding confidentiality.
• Perform minor website updates or edits using Squarespace (no coding required).
• Create and manage newsletters or campaigns through MailChimp.
• Collaborate and manage shared files using Microsoft SharePoint and coordinate via Microsoft Teams.
• Utilize Typeform and Planner for data collection, workflow organization, and task tracking.
• Prepare daily or weekly reports outlining completed tasks, pending items, and upcoming schedules.

Requirements

Benefits

Independent Contractor Perks :

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_29255_JOB

Requirements

Requirements : Proven experience as a Personal Assistant, Administrative Assistant, or in a similar support role. Strong organizational skills and excellent attention to detail. Proficiency in Microsoft Office Suite (Excel, Outlook, Word, etc.). Comfortable handling numbers and performing basic bookkeeping tasks. Familiarity with Squarespace, MailChimp, SharePoint, Teams, Typeform, and Planner. Excellent written and verbal communication skills. Ability to multitask, adapt to changing priorities, and work independently. High level of discretion, professionalism, and confidentiality. Proactive, dependable, and resourceful with strong problem-solving abilities.