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Executive Assistant to Chief Executive Officer

The Speculo Group LLC, , Philippines, Philippines

30+ days ago

Job description

Email Management : Monitor, organize, and respond to emails on behalf of the CEO, ensuring timely follow-ups and prioritization.
Calendar Management : Coordinate and maintain the CEO’s schedule, ensuring all appointments, meetings, and events are efficiently organized.
Meeting Coordination : Organize and prepare for business meetings, including drafting agendas, taking minutes, and following up on action items.
Personal Assistance : Handle personal errands and tasks to support the CEO’s day-to-day activities, maintaining confidentiality and discretion at all times.
Communication & Relationship Management : Serve as the primary point of contact between the CEO and internal / external stakeholders, ensuring timely and effective communication.
Travel Arrangements : Arrange domestic and international travel, including accommodations, itineraries, and transportation.
Document Management : Draft, edit, and manage documents, reports, and presentations as needed.
Standard Operating Procedures (SOPs) : Assist in creating, documenting, and maintaining SOPs for various company processes, including Lead Generation, Sales, Marketing, and Delivery.

Who You Are :

At least 3 years of experience as an Executive Assistant for C-Level Executives

At least 3 years of experience working with a U.S. Based Real Estate Team

Extremely detail-oriented with exceptional organizational skills.

Proficiency in MAC systems and various software programs compatible with both MAC and Windows.

Passionate about organizing, tracking data, and ensuring nothing falls through the cracks.

Known as the most reliable and responsive person in your friend group.

Flexible, experienced in professional communications, and able to handle tough clients without being rattled.

Coachable, eager to learn, and dedicated to both personal and professional growth.

Super self-motivated with a positive attitude—no room for negativity here!

You resonate with the mindset : "If it is to be, it's up to me."

900USD / monthly fixed rate

Paid U.S. holidays

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

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Executive Assistant • , , Philippines, Philippines