Marketing Assistant (HubSpot Experience) | AU Client | WFH

Set-up and Location : WFH / Onsite

Work Schedule : 9 : 00AM to 6 : 00PM (AEDT) | 6 : 00AM to 3 : 00PM (PH)

Employment Type : Full-time

Ready to do work that actually excites you?

Provide structured, repeatable sales operations support across the full sales lifecycle — with emphasis on CRM hygiene, lead setup, sales materials management, proposal preparation, and monthly reporting — enabling the Sales Manager to maximize selling time and reduce administrative workload.

What You'll Do :

You'll be the kind of person who :

1. CRM Support & Data Hygiene (HubSpot + Light NetSuite)

Maintain clean, accurate CRM data to support forecasting and deal visibility :

• Maintain and update HubSpot company, contact, and deal records.
• Identify and flag missing or inconsistent data, duplicates, or incomplete fields.
• Ensure all new opportunities have correct associations and required fields.
• Perform light NetSuite CRM updates for implementation opportunities mid-month and month-end.
• Maintain standardized naming and organization across CRM records.

Primary tools : HubSpot CRM, NetSuite CRM, Excel

2. Lead Intake & Early-Stage Setup (New Leads)

Ensure every new lead enters the sales process clean, complete, and ready for Discovery :

Primary tools : HubSpot, SharePoint, Canva, Excel

3. Research & Pre-Call Preparation (Qualification → Discovery)

Support early-stage conversations through structured prep :

Primary tools : LinkedIn, SharePoint, PowerPoint, Canva

4. Deal Progression Enablement (Discovery → Demo → Solution Fit)

Ensure deals move smoothly and materials stay organized :

Primary tools : SharePoint, PowerPoint, Excel

5. Proposal, SoW, & Commercial Support (Solution Fit → SoW → Close)

Support the commercial stages with accurate and timely documentation :

Primary tools : SharePoint, Canva, PowerPoint, Excel

6. Monthly Reporting & Sales Ops Support

Provide visibility and consistency across the pipeline :

Primary tools : Excel, HubSpot, NetSuite, SharePoint

Requirements

What You Bring :

We're looking for someone who :

Key Tools They Will Use

Benefits

Why You’ll Love Working Here

Let’s Talk

If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you.