JO-202510 : Executive Assistant

Job Description

This is a remote position.

General Description

The Executive Assistant (EA) provides high-level administrative support to executives, ensuring the smooth management of schedules, communications, and organizational priorities. This role requires exceptional attention to detail, discretion, and the ability to manage multiple tasks while anticipating the needs of leadership.

Job Responsibilities

• Manage and maintain executives’ calendars, including scheduling meetings, appointments, and travel arrangements.
• Handle confidential information with discretion and professionalism.
• Prepare reports, presentations, and correspondence on behalf of executives.
• Coordinate and facilitate communication between executives and internal / external stakeholders.
• Track, prioritize , and follow up on pending tasks, deadlines, and commitments.
• Organize and support meetings (including agendas, minutes, and follow-ups).
• Conduct research and prepare briefing materials as required .
• Assist in personal tasks and ad-hoc projects when necessary.

Requirements

Benefits

Requirements

Proven experience as an Executive Assistant, Personal Assistant, or similar administrative role. Experience supporting C-level executives. Familiarity with project management tools (e.g., Asana, Trello, Monday.com). Strong organizational and time-management skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite, Google Workspace, or similar productivity tools. Ability to handle sensitive information with discretion. Strong problem-solving and decision-making abilities. Flexibility to adapt to changing priorities and multitask effectively.