Executive Assistant (Senior)

This is a remote position.

Summary

The Jungle Busters role is for a highly proactive Executive Assistant who can effectively run day to day

priorities for Paul. The focus is on organization, time management, and acting as a gatekeeper to help

Paul stay focused. The role is not technical and does not require a bookkeeping background, but it does

require strong administrative skills, good Excel knowledge, and the ability to manage light reconciliations.

This role is similar in nature to a senior EA who can confidently prioritize tasks, set boundaries, and

manage communications.

Job Overview

The Executive Assistant will provide high-level administrative and operational support to the Director and senior leadership team. This role requires strong judgment, confidentiality, and the ability to manage priorities independently in a dynamic service-based environment.

The ideal candidate is proactive, detail-oriented, and confident in supporting day-to-day executive, operational, and client-related activities.

Key Responsibility

Executive & Administrative Support

• Manage Paul’s calendar and daily priorities
• Act as a gatekeeper by filtering requests and managing interruptions
• Provide daily check ins to align on priorities, deadlines, and urgent matters
• Handle light administrative work including basic reconciliations
• Maintain structure and organization across tasks and communications
• Support Paul with focus, follow ups, and accountability
• Provide end-to-end executive support to the Director and senior management
• Manage complex calendars, appointments, and travel arrangements (AU time zones)
• Prepare agendas, minutes, reports, and presentations for internal and external meetings
• Act as a key liaison between executives, internal teams, contractors, and external partners
• Handle confidential and sensitive information with discretion

Operations & Business Support

Communication & Coordination

Reporting & Systems

Ad Hoc & Executive Support Tasks

Requirements

Ideal Candidate

Benefits