Senior Executive Assistant

We’re helping a high-performing CEO in the tech and AI sector find an experienced Executive Assistant to bring structure, clarity, and efficiency to daily operations.

You’ll manage communication, tools, and scheduling while gradually expanding into AI-related projects and process documentation.

This role is ideal for a self-sufficient, proactive professional who anticipates needs, takes initiative, and executes with precision — not someone who waits for instructions.

Part-Time : 10–15 hours / week (2–3 hours / day, mornings – Perth time), will grow from there Schedule : Morning hours, Perth time (with flexibility) Location : Fully Remote (PH-based candidates preferred) Engagement : Independent Contractor Start Date : ASAP Monthly Starting Rate : $ 320-$400 (based on a 10-hour workweek, depending on level of experience) Key Responsibilities Phase 1 – Core Operations Manage emails, LinkedIn communication, SharePoint, and calendar scheduling.

Act as an appointment setter — schedule, confirm, and follow up on meetings.

Prepare and summarize meeting notes and action items.

Organize leads and contacts in GoHighLevel (and later, HubSpot).

Structure documents and workflows using Microsoft tools and Notion.

Document SOPs via Loom videos.

Support payment and expense systems such as Continia and Pleo (invoices, reimbursements, payments).

Send weekly reports via email and log progress updates in Notion.

Assist with LinkedIn activity — scheduling posts, monitoring engagement, and following up with new connections.

Phase 2 – Expansion & Development Structure input and knowledge to feed into the CEO’s AI clone (summaries, FAQs, process documentation).

Conduct research and prepare concise reports or proposals.

Coordinate calls, meetings, and events across multiple time zones.

Requirements Proven experience as an Executive Assistant supporting senior executives or founders (at least 5+ years) Prior experience as an appointment setter or in calendar-heavy coordination roles.

Proficiency with GoHighLevel, HubSpot, Microsoft Office Suite, Notion, and Loom .

Experience handling payment systems (Continia, Pleo, or similar).

Familiarity with password managers (NordPass, 1Password, etc.).

Strong understanding of data security and confidentiality best practices.

Highly organized, detail-oriented, proactive, and communicative.

Fluent in English (willingness to learn basic Dutch later on).

Interest in AI tools and process documentation is an advantage.

What You’ll Gain Work directly with a fast-moving CEO who values excellence and autonomy.

Build efficient systems and processes from the ground up.

Contribute to cutting-edge AI projects .

Enjoy the freedom to take full ownership without micromanagement.

Recruitment Process Initial Interview Client Interview Task Assessment / Simulation Offer & Onboarding Powered by JazzHR