Back-Office Operations Assistant (Construction Support)

Position Overview :

We are seeking a dedicated and detail-oriented Back-Office Assistant to join our team and work closely with our client’s operations. The ideal candidate will have strong organizational skills, experience in administrative support (preferably in construction), and a proactive mindset. You’ll be responsible for managing emails, handling invoicing, organizing digital files, and ensuring task follow-up — all while working independently and maintaining a high level of precision.

Key Responsibilities :

Provide day-to-day administrative support on behalf of our client

Manage and professionally respond to client emails

Follow up on pending tasks and coordinate with team members

Prepare, format, and standardize documents and templates

Organize digital files and maintain document management systems

Handle invoicing and basic accounting using QuickBooks

Track team tasks and support project flow

Attend weekly check-ins to review progress and address any concerns

Assist with a gradual transition of responsibilities from the current assistant

Requirements

What We’re Looking For :

Proven experience in back-office support; experience in construction or related industries is a plus

Proficiency with  QuickBooks  and invoicing workflows

Excellent communication skills in English (written and verbal)

Strong organizational abilities and attention to detail

Capable of writing and formatting professional business documents

Self-motivated and able to work independently

Comfortable working in a remote setup aligned with US business hours

Commitment to a long-term engagement

Benefits

Why Join Us :

Be part of a growing BPO team supporting international clients

Work in a stable, long-term role with opportunities to grow

Collaborate with professionals who value precision, organization, and efficiency

Play a key role in improving a client’s internal processes and operations