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Executive Assistant (initially part-time, will scale to full-time) - 38977757573

SomewherePhilippines, Philippines, Philippines

17 days ago

Job description

Position : Executive Assistant to Founder

Work Hours (Client) : must overlap at least 2 hours / day with SG / NY timezones; Initially part-time (15-20 hrs / wk) potentially scaling to full-time

Holidays : TBD

Pay Range : $1000 USD / month (varies based on skill set and experience level)

Location of Search : Philippines, South Africa

Work Location : REMOTE

Company / Client Overview :

The company is a team of growth experts crafting data-driven strategies that accelerate revenue. We empower brands to scale rapidly and sustainably. If you’re ready to move beyond traditional marketing, you’re ready for our company.

Duties and Responsibilities :

We’re looking for a proactive, highly organized Executive Assistant to support our founder in managing her calendar, inbox, ops, and creative chaos. You’ll work closely with Michelle to streamline her day, protect her time, and free her up to focus on growth and client impact.

This role starts part-time but has strong potential to grow into a larger position as trust and systems are built.

Admin & Inbox

Triage and reply to emails on behalf of the founder
Manage scheduling, calendar invites, and meeting prep
Prepare daily and weekly to-do summaries or meeting agendas

Light Ops & Finance

Track recurring subscriptions and operational costs

Support basic finance admin (upload docs for accountant)

Manage logistics for travel or events when needed

Team & Task Management

Upload and organize client docs into Notion portals

Help maintain Notion trackers (e.g. lead tracker, swipe files, project deadlines)

Flag team or client follow-ups that need attention

Systems & Support

Spot inefficiencies and propose systems or automations

Maintain SOP library (turn Looms into SOPs)

Support founder on light marketing tasks like content scheduling or DM follow-ups

Minimum Requirements :

Language requirement : Excellent English Communication Skills (accent is fine)

Education : Bachelor's Degree (ideally)

Experience : 3+ years of related experience

You’re Right for This If You :

Have experience supporting a founder, solopreneur, or small team (at least 3-5 years)

Have bookkeeping experience is required

Are detail-oriented, resourceful, and quick to take initiative

Write clearly and confidently — including replying on someone else’s behalf

Love building systems and bringing order to chaos

Are tech-savvy with tools like Notion, Gmail, GDrive, Slack, Xero, Zapier, Hubspot

Bonus Points If You :

Know Dan Martell’s EA system

Understand marketing workflows or content repurposing

Have used ManyChat, Make.com, or light automation tools

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Executive Assistant • Philippines, Philippines, Philippines