Dayshift WFH - (Part Time) Executive Virtual Assistant (CEO Personal Assistant)

Job Description

This is a remote position.

Position Description : Executive & Project Assistant (Part-Time, Remote)

Hours : 20 hours per week (will progress with additional hours in future months)

Location : Remote (AEST business hours)

Client is a boutique consulting firm based in Canberra, working nationally across the sustainable development space, providing strategic consulting, leadership development, and facilitation services to government, non-profit and mission-driven organizations tackling complex challenges in energy, environment, and public policy.

About the Role

We are seeking a reliable and proactive Executive & Project Assistant to support the growth of the business and help our project teams operate

smoothly. This is a part-time, remote role, ideal for someone who is highly organised, detail-oriented, and comfortable working in a fast-moving,

collaborative environment.

Key Responsibilities

• Provide executive support to the Director, including inbox  management, meeting scheduling, and light research.
• Assist with scheduling, calendar coordination, and meeting logistics for client and project teams.
• Format and proofread Word and PowerPoint documents, ensuring accuracy and clarity
• Support document and knowledge management using Google Workspace, Trello, and / or Notion
• Draft and send invoices using Xero (training provided)
• Support business development activity with CRM updates and proposal coordination
• Help maintain smooth communication across a small, friendly consulting team

Skills and Experience