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Executive Focus and Operations Coordinator

MarketectPhilippines

30+ days ago

Job description

Building businesses is our specialty. We combine powerful brand storytelling with digital marketing and data-driven strategies like AdWords, organic search, and high-performing websites to grow your brand and super-size your business, including Mobile Responsive Websites, Content Marketing, and Marketing Automation

The Role

Daily CEO Support & Focus Management

Act as the CEO’s primary accountability partner—helping him stay focused and aligned with top priorities
Monitor his attention in real time; redirect gently but firmly when he gets off track (e.g., social media, phone calls, visitors, low-priority tangents)
Lead daily planning check-ins and ensure his calendar reflects strategic goals
Shadow him on Zoom for afternoon calls, take meeting notes, and mobilize follow-ups
Proactively filter tasks, requests, and distractions—so he can focus on what matters most

Calendar, Communication & Project Oversight

Own the CEO’s calendar, inbox, and key communications (internal and external)

Draft and organize executive-level correspondence, agendas, and follow-ups

Coordinate logistics for meetings, events, and travel

Track open loops, ensure nothing slips through the cracks, and create systems where needed

Operational Collaboration

Work closely with our Director of Operations to align CEO activities with team goals

Communicate and collaborate across departments to ensure timely execution of initiatives

Take ownership of special projects from start to finish—ensuring progress and on-time delivery

Ideal Profile

Qualifications

At least 3 years supporting senior executives or founders in high-growth or fast-paced environments

Strong understanding of how to support a visionary leader with ADHD or rapid ideation cycles

Exceptional organization, focus, and follow-through

Excellent written and verbal communication in English

Confident, direct, and professional in managing up while being warm and collaborative

Proficient in Google Workspace, Slack, Zoom, Asana, and related tools

Able to manage 20+ open loops and details without getting overwhelmed

Comfortable making decisions independently while knowing when to escalate

Tech & Setup Requirements

Reliable computer (minimum i5 or equivalent with 8GB RAM)

Stable internet connection (minimum 50 MBPS download speed)

Comfortable using Time Doctor and standard remote collaboration tools

Why This Role Matters

Our CEO leads multiple ventures, including a monthly entrepreneurial event, a high-level mastermind, and immersive weekend think tanks. These projects move fast and involve collaboration with top-tier entrepreneurs and marketers.

When the CEO is supported and focused, high-impact work gets done. When he’s distracted, progress stalls. This role is critical to helping the business move forward—and helping the CEO operate at his highest level.

To Apply

If you’re interested, please send your updated resume and a short video (2–3 minutes) introducing yourself and explaining why you’re a great fit. We’ll follow up with a short set of application questions.

Time Tracking : Time Doctor (non-negotiable)

Schedule : Full-time | Monday–Friday, 9 AM – 6 PM CST (10 PM – 7 AM PHT)

Compensation : Php 65,000-80,000 / month (depending on experience) + 13th Month Bonus

For the right candidate with strong strategic experience and proven success supporting visionary executives, compensation may be negotiable above the listed range.

What's on Offer?

13th Month Bonus

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Executive Coordinator • Philippines