Accounting Head

Budget : Budget is at 70K to 75K (max)

Qualifications :

• Must have Bachelor's Degree in Accounting, Finance or any related Business course
• CPA is an advantage but not required
• 5-10 years of experience in accounting or finance roles, with at least 3 years in a
• leadership or management position.
• Experience in budgeting, financial reporting, and auditing.
• Knowledge of tax regulations and compliance with relevant laws.
• Strong understanding of financial management, analysis, and forecasting.
• Excellent leadership and team management abilities.
• Detail-oriented with strong analytical and problem-solving skills.
• Proficiency in MS Office, especially Excel.
• Ability to manage multiple tasks, prioritize, and meet deadlines.
• Strong communication skills for coordinating with internal teams and external stakeholders.
• Ability to mentor and lead a team effectively.
• High level of integrity and ethics in handling financial matters.

Job Duties

Manages overall operations of accounting team

Manages tasks and over-all performance of accounting staff members.

Oversees daily activities within the accounting team

c. Oversees work of Accounting Assistant with :

Performs the following as necessary :

a. Revises draft PO from Sales

Reviews accuracy of PO versus BOM, supplier quotation, validates applicable

taxes (VAT and Royalty Tax)

c. Prepares bank telegraphic transfer forms Applies for remittance of funds in case of payment to foreign principals.

d. Submits to President for Approval / Signature

e. Purchases dollars for payment to foreign principals

f. Prepares checks for disbursement

g. Prepares CVs for President / GM Approval.

a.Discusses with concerned Account Executive regarding billing issues encountered to ensure prompt collection of payment.

Reviews and handles processing of Sales documentation (Deal Registration Form, Bill of Material, Commissions, and Contracts)

Reviews and signs-off DRFs and BOMs

Ensures completeness of required documentation before endorsement of

approval to the President and General Manager

c. Reviews Commission statements of Sales people before endorsement to the President and General

Manager

d. Reviews contracts with customers and service providers regarding terms and conditions.

Identifies risk exposure and discusses these with the concerned employee and Management.

e. Directly coordinates with foreign principals

f. Confirms maintenance renewals to Partners coordinated with AEs

g. Communicates with foreign suppliers regarding Tax treaty relief availment

h. Requests documents required by BIR in relation to deals / transactions.

Prepares all Compensation reports and Government Benefits Remittances :

Processes mid-month, month-end, and 13th month pay using company's HRIS and

payroll system

Prepares Annualization file in preparation for year-end reporting and regular tax of

employees

c. Conducts payroll related orientation to new hires and before regularization

d. Processes Maternity Leave Pay, Last Pay Computation, and Payout

e. Prepares and processes SSS HDMF PHIC and BIR (1601C) remittance reports and endorses for President approval of Payment.

f. Generates BIR form 2316 for employees' year-end and for those who resigned.

g. Provides annual reports on compensation to Management and dissemination to all EEs

h. Responds to queries on payroll

Supervision and review of uploaded / transmitted accounting documents to Outsourced Accountants

a. Clarifies and defines how bookkeepers should handle transactions

Oversees transmittal of accounting documents to external bookkeepers for

recording and does transmittal of payroll related documents / entries.

c. Communicates errors and mis posting to books, pre and post FS reporting

d. Checks and validates FS reports submitted by bookkeepers versus source

documents.

e. Defines new accounting treatment of transactions for implementation and

recording as confirmed by Management.

Handles tax and other accounting related referrals to Lawyers and Auditors

Handles BIR assessments, prepares all schedules, makes reconciliation to support

NIC / PAN / FAN

Does BIR Recon as needed for assessments and consulted with the Lawyers

c. Coordinates legal documentation and responses to BIR thru Lawyers

d. Monitors referrals to lawyers made by Accounting (Special projects e.g.

Royalty

taxes, Tax Relief, Stock Transfers)

e. Prepares all documentary requirements for submission to BIR (for BIR assessments)

f. Coordinates interim and annual audit of books for yearend financial statements.

investments and completion of necessary documents related to the transactions.

Obtains updated interest rates for potential additional placements

Confirms rollover of short-term investments

c. Monitors dollar exchange rate for USD requirement and investment

d. Prepares and submits documentary requirements of account opening, updating, etc, signed by Authorized Signatories.

Periodic Job Duties :

Government Mandated Reports

Prepares and processes

contributions / loans remittance form and bank receipt

For Review and Payment Processing

Submits to BIR in a CD or other BIR prescribed format.

10.Other Reports

Weekly Cash position report

b. Update AP and AR schedule for the week

c. Presents F / S to Mancom

11.Responsible for ensuring that qualified commission payments are paid out as scheduled; reviews commission statements submitted by Sales personnel before endorsement to the Corporate Treasurer and GM.

12.Other Job Duties :

a. Attends in MPR and follows-up action to be done by the Sales people (Sales TO DO)

including outstanding AR for action.

Coordination with HR Officer regarding results of Physical Asset Inventory and

implementing the necessary adjustment in Lapsing schedule / InfoAsset data to be

used for financial statement.

c. Undertakes special projects related to accounting as may be assigned.

d. Meets with Bank reps re : investments and transactions

e. Completed requirements for tax clearance for Philgeps

f. Releases per diem for foreign travel

g. Preparation of Certificate of contribution to Philhealth

h. Validates all scanned and indexed documents (DRF Scanning and Report Generation Project)

i. Facilitates Budget planning - endorses budget for president approval

Documents yearly incentive plan for Sales and other departments, and other accounting

procedures for implementation