Liaise with approved suppliers & sub-contractors for quotes, order confirmation, delivery and invoicing (to be send to Accounts Payable, Finance) for various stores, spares, etc. supplied.
Evaluate the performance of the suppliers, sub-contractors and repair companies / yards.
Processing of all the RFQ's stores / spares on time, checking procurement system on daily basis. If urgent RFQ's which must be given top priority.
Timely procurement and forwarding of stores and spares to the vessels.
Schedule servicing and repairs of Life Saving Appliance (LSA), Fire Fighting Appliance (FFA), equipment, etc.
Assist the Senior / Ship Manager in carrying out dockings and repairs as required.
Assist the Senior / Ship Manager to carry out Flag documentation as and when required.
Submission of monthly reports to the management in accordance with the Reporting Schedule.
Follow-up on Fuel Oil (FO) and Lube Oil (LO) sample reports from the vessel and testing laboratories.
Send "Storing Feedback" to the vessels and ensure vessels acknowledge receipts of stores, spares, etc.
Timely processing of all invoices for Stores, Spares, Repairs, etc.
Maintain record of various suppliers who does not meet company's requirements regarding safety, health, environmental and quality policies, and report to the Assistant Manager, Purchasing accordingly.
Maintain vessel certificates' record and initiate early action to ensure timely renewal, working in consultation with the Senior / Ship Managers.
To send class survey status to the vessels, once a month. To arrange class surveyor to attend to the vessel for various surveys, working in consultation with the Senior / Ship Manager.
To maintain vessel drawings and plans.
Any other jobs assigned by the Supervisors.
Qualifications
Candidates must hold a Bachelor's Degree in Business Administration, Supply Chain Management, Logistics, or a related field.
Atleast 1-2 years experience in purchasing or related administrative work.
Organized and detail-oriented
Strong communication and coordination skills
Can work independently and with a team
Trustworthy, proactive, and reliable
Willing to learn and work in a fast-paced environment
Proficient in Microsoft Office, Sharepoint, etc. Experience in Shipnet and Eyeshare or any ERP systems is an advantage.