Purchasing Assistant

Job Description

• Liaise with approved suppliers & sub-contractors for quotes, order confirmation, delivery and invoicing (to be send to Accounts Payable, Finance) for various stores, spares, etc. supplied.
• Evaluate the performance of the suppliers, sub-contractors and repair companies / yards.
• Processing of all the RFQ's stores / spares on time, checking procurement system on daily basis. If urgent RFQ's which must be given top priority.
• Timely procurement and forwarding of stores and spares to the vessels.
• Schedule servicing and repairs of Life Saving Appliance (LSA), Fire Fighting Appliance (FFA), equipment, etc.
• Assist the Senior / Ship Manager in carrying out dockings and repairs as required.
• Assist the Senior / Ship Manager to carry out Flag documentation as and when required.
• Submission of monthly reports to the management in accordance with the Reporting Schedule.
• Follow-up on Fuel Oil (FO) and Lube Oil (LO) sample reports from the vessel and testing laboratories.
• Send "Storing Feedback" to the vessels and ensure vessels acknowledge receipts of stores, spares, etc.
• Timely processing of all invoices for Stores, Spares, Repairs, etc.
• Maintain record of various suppliers who does not meet company's requirements regarding safety, health, environmental and quality policies, and report to the Assistant Manager, Purchasing accordingly.
• Maintain vessel certificates' record and initiate early action to ensure timely renewal, working in consultation with the Senior / Ship Managers.
• To send class survey status to the vessels, once a month. To arrange class surveyor to attend to the vessel for various surveys, working in consultation with the Senior / Ship Manager.
• To maintain vessel drawings and plans.
• Any other jobs assigned by the Supervisors.

Qualifications