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Purchasing Assistant

Purchasing Assistant

BW Epic Kosan LtdPhilippines, PH
17 days ago
Job description

Job Description

  • Liaise with approved suppliers & sub-contractors for quotes, order confirmation, delivery and invoicing (to be send to Accounts Payable, Finance) for various stores, spares, etc. supplied.
  • Evaluate the performance of the suppliers, sub-contractors and repair companies / yards.
  • Processing of all the RFQ's stores / spares on time, checking procurement system on daily basis. If urgent RFQ's which must be given top priority.
  • Timely procurement and forwarding of stores and spares to the vessels.
  • Schedule servicing and repairs of Life Saving Appliance (LSA), Fire Fighting Appliance (FFA), equipment, etc.
  • Assist the Senior / Ship Manager in carrying out dockings and repairs as required.
  • Assist the Senior / Ship Manager to carry out Flag documentation as and when required.
  • Submission of monthly reports to the management in accordance with the Reporting Schedule.
  • Follow-up on Fuel Oil (FO) and Lube Oil (LO) sample reports from the vessel and testing laboratories.
  • Send "Storing Feedback" to the vessels and ensure vessels acknowledge receipts of stores, spares, etc.
  • Timely processing of all invoices for Stores, Spares, Repairs, etc.
  • Maintain record of various suppliers who does not meet company's requirements regarding safety, health, environmental and quality policies, and report to the Assistant Manager, Purchasing accordingly.
  • Maintain vessel certificates' record and initiate early action to ensure timely renewal, working in consultation with the Senior / Ship Managers.
  • To send class survey status to the vessels, once a month. To arrange class surveyor to attend to the vessel for various surveys, working in consultation with the Senior / Ship Manager.
  • To maintain vessel drawings and plans.
  • Any other jobs assigned by the Supervisors.

Qualifications

  • Candidates must hold a Bachelor's Degree in Business Administration, Supply Chain Management, Logistics, or a related field.
  • Atleast 1-2 years experience in purchasing or related administrative work.
  • Organized and detail-oriented
  • Strong communication and coordination skills
  • Can work independently and with a team
  • Trustworthy, proactive, and reliable
  • Willing to learn and work in a fast-paced environment
  • Proficient in Microsoft Office, Sharepoint, etc. Experience in Shipnet and Eyeshare or any ERP systems is an advantage.
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    Purchasing Assistant • Philippines, PH